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RESOLUTION AUTHORIZING AN AWARD OF CONTRACT TO LEHMANN POOLS & SPAS TO PROVIDE AQUATIC VENUE MAINTENANCE AT CAMP HOPE PURSUANT TO N.J.S.A. 40A: 11-1, ET SEQ.
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WHEREAS, the County of Passaic (hereafter “County”) is a body politic and corporate pursuant to N.J.S.A. 40:18-1 and vested with all rights contained therein; and
WHEREAS, pursuant to N.J.S.A. 40:20-1 the Board of County Commissioners of the County of Passaic (hereafter “Board”) is vested with managing the property, finances, and affairs of the County; and
WHEREAS, pursuant to N.J.S.A. 40:11-4, et seq., every contract awarded by the County, for the provision or performance of any goods or services, the cost of which in the aggregate exceeds the bid threshold [40A:11-3], shall be awarded only by resolution of the Board to the lowest responsible bidder after public advertising for bid and bidding thereof; and
WHEREAS, on November 14, 2023, the County’s Purchasing Agent issued SB-23-082 establishing a pool of qualified vendors for Aquatic Venue Maintenance at Camp Hope for a two-year period beginning December 1, 2023, and expiring on November 11, 2025 (“SB-23-082”), seeking sealed proposals from qualified bidders for bid aquatic venue maintenance at Camp Hope and no responses were received; and
WHEREAS, on December 1, 2023, the County’s Purchasing Agent issued SB-23-083 establishing a pool of qualified vendors for Re-bid Aquatic Venue Maintenance at Camp Hope (“SB-23-083”), for a two-year period beginning December 1, 2023, and expiring on November 11, 2025 (“SB-23-083”), seeking sealed proposals from qualified bidders for re-bid aquatic venue maintenance at Camp Hope and no responses were received; and
WHEREAS, pursuant to N.J.S.A. 40A:11-5(3), when bids have been advertised pursuant to N.J.S.A. 40A:11-4 on two occasions, having received no bids on either occasion in response to the advertisements, the County may negotiate a contract that may be awarded upon two-thirds affirmative vote of the Board; and
WHEREAS, the Purchasing Agent made reasonable efforts to determine that the services sought in the bids are not available to purchase under any State contracts or cooperative agreements to which the County is a member; and
WHEREAS, pursuant to N.J.S.A. 40A:11-5(3), the Director of the Department of Parks & Recreation negotiated with Lehmann Pools $ Spas to provide all materials and perform all labor preventative, maintenance, and service, of the pool and spray park support equipment, including new equipment installation at Camp Hope for a period beginning on December 1, 2023, and expiring on November 11, 2025, in an amount not to exceed one hundred twelve thousand, two hundred dollars ($112, 200); and
WHEREAS, funds are available in Account No. 4-01-28-198-001-213 or any other account that may be deemed appropriate by the Chief Financial Officer or his designee, and the availability of funds has been contingently certified by the Chief Financial Officer subject to sufficient funds being appropriated by the Board in the 2024 and/or subsequent years’ County budget(s), which is attached to and made part of this Resolution; and
WHEREAS, this matter was discussed at the February 28, 2024, meeting of the Public Works Committee and is being recommended to the Board for approval.
NOW, THEREFORE, LET IT BE RESOLVED, pursuant to N.J.S.A. 40A:11-5(3), et seq. the Board of County Commissioners of the County of Passaic authorizes an award of contract to Lehmann Pools & Spas to provide all materials and perform all labor preventative, maintenance, and service, of the pool and spray park support equipment, including new equipment installation at Camp Hope for a period beginning on December 1, 2023, and expiring on November 11, 2025, in an amount not to exceed one hundred twelve thousand, two hundred dollars ($112, 200)
LET IT BE FURTHER RESOLVED the Clerk to the Board shall print, in the official newspaper, a brief notice stating the nature, duration, service, and amount of the contracts to Audio Directions and maintain a copy of the resolution on file and available for public inspection in the Office of the Clerk to the Board; and
LET IT BE FURTHER RESOLVED that the Clerk to the Board, County Counsel, and the Director of the Board are authorized to take any other steps necessary to carry out the purpose of this resolution.
PCR March 12, 2024