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RESOLUTION AUTHORIZING A CONTRACT AWARD TO T.F.S., INC. D/B/A UNITED FEDERATED SYSTEMS, INC. TO PROVIDE SECURITY AND FIRE ALARM SERVICES AT PREAKNESS HEALTHCARE CENTER, PURSUANT TO N.J.S.A. 40A:11-10 AND SB-24-018
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WHEREAS, the County of Passaic (“County”) is a body politic and corporate pursuant to N.J.S.A. 40:18-1 and vested with all rights contained therein; and
WHEREAS, pursuant to N.J.S.A. 40:20-1, the Board of County Commissioners of the County of Passaic (“Board”) is vested with managing the property, finances, and affairs of the County; and
WHEREAS, Preakness Healthcare Center (“Preakness”) is a New Jersey Department of Health licensed, 406-bed skilled nursing facility that is owned and operated by the Board; and
WHEREAS, pursuant to N.J.S.A. 40A:11-4, et seq., for every contract awarded by the County for the provision or performance of any goods or services, the cost of which in the aggregate exceeds the bid threshold established pursuant to N.J.S.A. 40A:11-3 shall be awarded by resolution of the Board to the lowest responsible bidder after public advertising for bids and bidding thereof; and
WHEREAS, on December 1, 2023, the Passaic County Purchasing Agent issued SB-24-018, Inspection, Repairing and Monitoring of County Security Systems Including Burglar Alarms, Fire and CCTV Systems (“SB-24-018”), in compliance with N.J.S.A. 40A:11-4, et seq., that solicited competitive pricing for inspection, repair, and monitoring services of security systems at various County institutions; and
WHEREAS, T.F.S., Inc. d/b/a United Federated Systems, Inc. was the lowest responsible bidder to SB-24-018 and through its bid response, it offered its pricing to members of the Passaic County Cooperative Pricing System, CO-OP #38PCCP; and
WHEREAS, on February 2, 2024, the Board passed Resolution No. R202202338, authorizing a contract award to T.F.S., Inc. d/b/a United Federated Systems, Inc. to provide inspection, repair, and monitoring services of security systems at various County institutions under SB-24-018, for a two (2) year contract term, beginning April 1, 2024, and terminating March 31, 2026; and
WHEREAS, pursuant to N.J.S.A. 40A:11-10, the Executive Director of Preakness is recommending a contract award to T.F.S., Inc. d/b/a United Federated Systems, Inc., under the Passaic County CO-OP #38PCCP, to provide inspection, repair, and monitoring services for Preakness’s emergency and fire alarm systems for a two (2) year contract term, commencing April 1, 2024 and expiring March 31, 2026, in an amount not to exceed fifty thousand dollars ($50,000.00) yearly, for a total contract award not to exceed one hundred thousand dollars ($100,000.00), in accordance with the terms and conditions of the vendor’s response to SB-24-018; and
WHEREAS, funds are available in Account No. 4-01-27-172-001-213, or any other account that may be deemed appropriate by the Chief Financial Officer or his designee, and the availability of funds has been contingently certified by the Chief Financial Officer subject to sufficient funds being appropriated by the Board in the 2024 and/or subsequent County budget(s), which is attached hereto and made part of this Resolution; and
WHEREAS, this matter was discussed at the March 5, 2024, Health and Human Services Committee meeting, and is being recommended to the Board for approval; and
NOW, THEREFORE, LET IT BE RESOLVED, pursuant to N.J.S.A. 40A:11-10, et seq., the Board of County Commissioners of the County of Passaic authorizes a contract award to T.F.S., Inc. d/b/a United Federated Systems, Inc. to provide inspection, repair, and monitoring services for the emergency and fire alarm systems at Preakness Healthcare, Center under the Passaic County Cooperative Pricing System, CO-OP #38PCCP, for a two (2) year contract term, commencing April 1, 2024 and expiring March 31, 2026, in an amount not to exceed fifty thousand dollars ($50,000.00) yearly, for a total contract award not to exceed one hundred thousand dollars ($100,000.00), in accordance with the terms and conditions set forth in the vendor’s response to SB-24-018.
LET IT BE FURTHER RESOLVED, that the Clerk of the Board, County Counsel, Executive Director of Preakness, Purchasing Agent, and Director of the Board are authorized to take any action necessary to carry out the purpose of this Resolution.
SF March 12, 2024