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RESOLUTION MODIFYING THE CONTRACT AWARDED TO THE CITY OF PASSAIC BOARD OF EDUCATION FOR THE RESTORATIVE PRACTICES DEMONSTRATION PROGRAM, WHICH IS FUNDED BY THE YOUTH SERVICES COMMISSION COMPREHENSIVE PLAN GRANT ADMINISTERED BY THE PASSAIC COUNTY DEPARTMENT OF HUMAN SERVICES, PURSUANT TO N.J.S.A. 40A:11-4.1, ET SEQ.
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WHEREAS, the County of Passaic (“County”) is a body politic and corporate pursuant to N.J.S.A. 40:18-1 and vested with all rights contained therein; and
WHEREAS, pursuant to N.J.S.A. 40:20-1, the Board of County Commissioners of the County of Passaic (“County”) is vested with managing the property, finances, and affairs of the County; and
WHEREAS, the Passaic County Department of Human Services (“Department”) is an umbrella social service agency concerned with planning and funding services for the County’s disadvantaged and homeless citizens; and
WHEREAS, the Department administers the Youth Services Commission Comprehensive Plan Grant received from the State of New Jersey, Department of Law and Public Safety, Office of the Attorney General, Juvenile Justice Commission; and
WHEREAS, N.J.S.A. 40A:11-4.1 authorizes the County to utilize competitive contracting in lieu of public bidding for procurement of specialized goods and services, the price of which exceeds the bid threshold; and
WHEREAS, N.J.S.A. 40A:11-4.1(b)(2) specifically allows the County to utilize competitive contracting for the operation, management or administration of recreation or social service facilities or programs; and
WHEREAS, pursuant to N.J.S.A. 40A:11-4.3, on December 13, 2022, the Board approved Resolution No. R-22-1114, authorizing competitive contracting to retain a provider to address the needs of County youths at risk of re-entry into the juvenile justice system; and
WHEREAS, on May 22, 2023, the Passaic County Purchasing Agent issued RFP-23-022, Youth Services Commission Comprehensive Plan Grant Administered by the County Department of Human Services (“RFP-23-022”), seeking a provider to administer a program targeted to County youths at risk of re-entry into the juvenile justice system; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.4, the County’s request for proposals is a fair and open process, specifically the request for proposals for RFP-23-022 was publicly advertised, awarded under a process that provides for public solicitation of qualifications, established the basis of an award and disclosure process documented in writing prior to any solicitation, and is publicly opened and announced when awarded; and
WHEREAS, on June 13, 2023, the Purchasing Agent unsealed responses to RFP-23-022, and in accordance with the law, on June 20, 2023, a Review Committee was convened to review the responses to RFP-23-022; and
WHEREAS, the Review Committee recommended a contract award to the City of Passaic Board of Education to administer the Restorative Practices Demonstration Program for a contract term, beginning July 1, 2023, and expiring December 31, 2023, in an amount not to exceed seventy-one thousand eighty-two dollars ($71,082.00), with the County retaining three (3) one (1) year options to be exercised at the discretion of the Board; and
WHEREAS, on December 28, 2023, the Board passed Resolution No. R-23-1228, exercising the first one-year option to renew the contract with the City of Passaic Board of Education to administer the Restorative Practices Demonstration Program in calendar year 2024, in an amount not to exceed one hundred forty-two thousand one hundred sixty-four dollars ($142,164.00); and
WHEREAS, the Executive Director of Human Services is recommending to reduce the contract award to the City of Paterson Board of Education for calendar year 2024 from one hundred forty-two thousand one hundred sixty-four dollars ($142,164.00) to one hundred thousand dollars ($100,000.00), due to a reduction in the level of service; and
WHEREAS, this matter was discussed at the March 5, 2024, Health and Human Services Committee meeting, and is being recommended to the Board for approval; and
NOW, THEREFORE, LET IT BE RESOLVED, pursuant to N.J.S.A. 40A:11-4.1, et seq., the Board of County Commissioners of the County of Passaic hereby modifies the contract awarded to the City of Passaic Board of Education under RFP-23-022 for the Restorative Practices Demonstration Program for calendar year 2024, reducing the contract award from one hundred forty-two thousand one hundred sixty-four dollars ($142,164.00) to one hundred thousand dollars ($100,000.00), due to a reduction in the level of service.
LET IT BE FURTHER RESOLVED, that the Clerk of the Board shall print, in the official newspaper, a brief notice stating the nature, duration, service, and amount of the contract awarded to the City of Passaic Board of Education and maintain a copy of this Resolution on file and available for public inspection in the Office of the Clerk to the Board.
LET IT BE FURTHER RESOLVED, that the Clerk of the Board, County Counsel, Executive Director of Human Services, Purchasing Agent, and Director of the Board are authorized to take any action necessary to carry out the purpose of this Resolution.
SF March 12, 2024