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RESOLUTION AUTHORIZING AN ADDITIONAL APPROPRIATION TO MXI ENVIRONMENTAL SERVICES, LLC D/B/A MAUMEE EXPRESS, INC. FOR HOUSEHOLD HAZARDOUS WASTE COLLECTION DRIVES CONDUCTED IN CALENDAR YEAR 2023, PURSUANT TO N.J.A.C. 5:30-11.10 AND SB-23-003
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WHEREAS, the County of Passaic (“County”) is a body politic and corporate pursuant to N.J.S.A. 40:18-1 and vested with all rights contained therein; and
WHEREAS, pursuant to N.J.S.A. 40:20-1, the Board of County Commissioners of the County of Passaic (“Board”) is vested with managing the property, finances, and affairs of the County; and
WHEREAS, the Passaic County Department of Health, Recycling and Natural Resources Division coordinates all solid waste and recycling planning functions on behalf of the County and its municipalities; and
WHEREAS, pursuant to N.J.S.A. 40A:11-4, et seq., for every contract awarded by the County for the provision or performance of any goods or services, the cost of which in the aggregate exceeds the bid threshold established pursuant to N.J.S.A. 40A:11-3, shall be awarded by resolution of the Board to the lowest responsible bidder after public advertising for bids and bidding therefor; and
WHEREAS, pursuant to N.J.S.A. 40A:11-4, et seq., the Passaic County Purchasing Agent issued SB-23-003, Household Hazardous Waste Collection Days for the County of Passaic (“SB-23-003”), which solicited competitive pricing from qualified vendors to conduct household hazardous waste collection drives in the County; and
WHEREAS, MXI Environmental Services, LLC d/b/a Maumee Express, Inc. was the lowest responsible bidder to SB-23-003; and
WHEREAS, on February 14, 2023, the Board passed Resolution No. R-23-0087, authorizing a contract award to MXI Environmental Services, LLC d/b/a Maumee Express, Inc. for a three (3) year term, commencing January 1, 2023 and expiring December 31, 2025 in an amount not to exceed two hundred ninety-two thousand two hundred and ninety-two dollars ($292,292.00), with the County retaining one (1) year-option to be exercised at the discretion of the Board; and
WHEREAS, Resolution R-23-0087 specifically appropriated ninety-four thousand seven hundred and fifty-four dollars ($94,754.00) for household hazardous waste collection drives for calendar year 2023; and
WHEREAS, the Solid Waste & Recycling Programs Manager is recommending to authorize an additional appropriation to MXI Environmental Services, LLC d/b/a Maumee Express, in an amount not to exceed forty-seven thousand two hundred fifty-nine dollars ($47,259.00), to pay for household hazardous waste collection drives conducted in calendar year 2023, given that there were an additional eight hundred and one (801) drives conducted in 2023, as opposed to the one thousand six hundred and six (1,606) drives originally anticipated for 2023; and
WHEREAS, pursuant to N.J.A.C. 5:30-11.10, the County may increase the award amount under contracts competitively bid pursuant to N.J.S.A. 40A:11-4, where such contracts are deemed open-ended contracts, as is the case here; and
WHEREAS, funds are available in Account No. G-01-41-761-021-213, or any other account that may be deemed appropriate by the Chief Financial Officer or his designee, and the availability of funds has been contingently certified by the Chief Financial Officer subject to sufficient funds being appropriated by the Board in the 2024 and/or subsequent County budget(s), which is attached hereto and made part of this Resolution; and
WHEREAS, this matter was discussed at the March 5, 2024, Health and Human Services Committee meeting, and is being recommended to the Board for approval; and
NOW, THEREFORE, LET IT BE RESOLVED, pursuant to N.J.A.C. 5:30-11.10, et seq., the Board of County Commissioners of the County of Passaic authorizes an additional appropriation to MXI Environmental Services, LLC d/b/a Maumee Express, in an amount not to exceed forty-seven thousand two hundred fifty-nine dollars ($47,259.00), to pay for household hazardous waste collection drives conducted in calendar year 2023.
LET IT BE FURTHER RESOLVED, that the Clerk of the Board, County Counsel, Solid Waste & Recycling Programs Manager, and Director of the Board are authorized to take any action necessary to carry out the purpose of this Resolution.
SF March 12, 2024