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RESOLUTION AUTHORIZING THE PURCHASE OF SOFTWARE LICENSE, HARDWARE, AND SUPPORT FROM TENEX SOFTWARE SOLUTIONS, INC. FOR THE PASSAIC COUNTY SUPERINTENDENT OF ELECTIONS, PURSUANT TO N.J.S.A. 40A:11-5(l)
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WHEREAS, the County of Passaic (“County”) is a body politic and corporate pursuant to N.J.S.A. 40:18-1 and vested with all rights contained therein; and
WHEREAS, pursuant to N.J.S.A. 40:20-1, the Board of County Commissioners of the County of Passaic (“Board”) is vested with managing the property, finances, and affairs of the County; and
WHEREAS, the Office of the Superintendent of Elections (“Superintendent”) is responsible for the supervision of all elections in the County, the custody and maintenance of voter records, voter registration, and the custody and maintenance of voting machines; and
WHEREAS, pursuant to N.J.S.A. 19:32-4, the Board shall provide suitable room(s) for the transaction of business of the Superintendent and procure suitable furniture therefor and any books, stationary, fuel and supplies that may be necessary from time to time; and
WHEREAS, pursuant to N.J.S.A. 40A:11-5(1)(l), any contract the amount of which exceeds the bid threshold, may be negotiated and awarded by the Board without public advertising for bids and bidding thereof and shall be awarded by resolution of the Board if it is for goods and services required to conduct an election; and
WHEREAS, the Superintendent is seeking authorization to procure software license, hardware and support from Tenex Software Solutions, Inc. pursuant to two (2) quotes dated April 5, 2024 and March 19, 2024, attached hereto and made part of this Resolution, in an amount not to exceed one hundred thirty-one thousand two hundred thirty dollars ($131,230.00); and
WHEREAS, Tenex Software Solutions, Inc. executed and notarized the County’s Business Entity Disclosure Certification for non-fair and open contracts required pursuant to N.J.S.A. 19:44A-20.8, which is attached hereto and made part of this Resolution; and
WHEREAS, pursuant to N.J.S.A. 52:32-60-1, et seq., Tenex Software Solutions, Inc. executed the Non-Involvement in Prohibited Activities in Russia or Belarus Certification, attached hereto and made part of this Resolution, certifying the vendor is not involved in prohibited activities in Russia and Belarus, and the County confirmed Tenex Software Solutions, Inc. is not identified on the Specially Designated Nationals and Blocked Persons list created by the Office of Foreign Assets Control; and
WHEREAS, funds are available in Account No. 4-01-22-141-001-E01, or any other account that may be deemed appropriate by the Chief Financial Officer or his designee, and the availability of funds has been contingently certified by the Chief Financial Officer subject to sufficient funds being appropriated by the Board in the 2024 and/or subsequent County budget(s), which is attached hereto and made part of this Resolution; and
WHEREAS, this matter was discussed at the April 10, 2024 Administration & Finance Committee meeting, and is being recommended to the Board for approval; and
NOW, THEREFORE, LET IT BE RESOLVED, pursuant to N.J.S.A. 40A:11-5(1)(l), the Board of County Commissioners of the County of Passaic authorizes the purchase of license software, hardware, and support from Tenex Software Solutions, Inc. for the Passaic County Superintendent of Elections, in an amount not to exceed one hundred thirty-one thousand two hundred thirty dollars ($131,230.00), in accordance with the quotes dated April 5, 2024 and March 19, 2024.
LET IT BE FURTHER RESOLVED, that the Clerk of the Board shall print, in the official newspaper, a brief notice stating the nature, duration, service, and amount of the contract awarded to Tenex Software Solutions, Inc., and maintain a copy of this Resolution on file and available for public inspection in the Office of the Clerk to the Board.
LET IT BE FURTHER RESOLVED, that the Clerk of the Board, County Counsel, Superintendent of Elections, Purchasing Agent, and Director of the Board are authorized to take any action necessary to carry out the purpose of this Resolution.
SF April 23, 2024