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RESOLUTION AUTHORIZING AN AWARD OF CONTRACT TO CLARKE CATON HINTZ FOR DESIGN CONSULTANT SERVICES FOR THE INSTALLATION OF THE NEW PLAYGROUND AT CAMP HOPE IN THE TOWNSHIP OF WEST MILFORD, RFQ-24-057 PURSUANT TO N.J.S.A. 40A:11-5 ET SEQ.
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WHEREAS, the County of Passaic (hereafter “County”) is a government body incorporated pursuant to N.J.S.A. 40:18-1, et seq. and vested with all rights contained therein; and
WHEREAS, pursuant to N.J.S.A. 40:20-1 the Board of County Commissioners for the County of Passaic (hereafter “Board”) are vested with decision making powers on behalf of the County; and
WHEREAS, the Department of Cultural & Historic Affairs (hereafter “Department”) creates and maintains a flourishing cultural landscape throughout the County, developing, promoting, and implementing extensive public programs to encourage public awareness and visitation to the County’s various historic sites; and
WHEREAS, the Department is seeking professional architectural and engineering services to complete site plan work for the installation of the new playground at Camp Hope in the Township of West Milford; and
WHEREAS, pursuant to N.J.S.A. 40A:11-5, et seq. the Purchasing Agent issued RFQ-24-057, Expand Pool of preservation architects, architectural historians, historians, archeologists and cultural resource management consultants (hereafter “RFQ-24-05”) seeking qualifications for a pool of the firms for calendar year 2024, to be hired on an as-needed basis, to provide professional services to the County; and
WHEREAS, on January 23, 2024, the Board passed Resolution No. R-24-0075, qualifying a number of firms, including Clarke Caton Hintz to perform professional services as described under RFQ-24-057; and
WHEREAS, the Director of the Department desires to award a contract for architectural and engineering design consultant services for the installation of the new playground at Camp Hope in the Township of West Milford to Clarke Caton Hintz in an amount not to exceed forty-nine thousand five hundred dollars ($49,500.00) pursuant to the proposal submitted to the Department dated March 20, 2024, attached hereto and submitted herewith; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.4, the County’s request for qualifications is a fair and open process, specifically, the qualification for the pool of preservation architects, architectural historians, archeologists and cultural resource management consultants for calendar year 2024 is publicly advertised, awarded under a process that provides for public solicitation of qualifications, established the basis of an award and disclosure process documented in writing prior to any solicitation, and is publicly opened and announced when awarded; and
WHEREAS, funds are available in Account No. G-01-41-782-023-610, or any other account that may be deemed appropriate by the Chief Financial Officer or his designee, and the availability of funds has been contingently certified by the Chief Financial Officer subject to sufficient funds being appropriated by the Board in the 2024 and/or subsequent years’ County budget(s), which is attached to and made part of this Resolution; and
WHEREAS, this matter was discussed at the April 10, 2024 meeting of the Public Works Committee and being recommended to the Board for approval; and
NOW, THEREFORE, LET IT BE RESOLVED, pursuant to N.J.S.A 40A:11-5(1)(a)(i), that the Board of County Commissioners of the County of Passaic hereby authorizes the award of contract to Clarke Caton Hintz for architectural and engineering design consultant services for the installation of the new playground at Camp Hope in the Township of West Milford, in an amount not to exceed forty-nine thousand five hundred dollars ($49,500.00), as recommend by the Director of the Department of Cultural and Historic Affairs.
LET IT BE FURTHER RESOLVED, the Clerk of the Board shall print, in the official newspaper, a brief notice stating the nature, duration, service, and amount of the contract to Clarke Caton Hintz and maintain a copy of the resolution on file and available for public inspection in the Office of the Clerk of the Board.
LET IT BE FURTHER RESOLVED, that the Clerk of the Board, County Counsel, Director of the Department of Cultural and Historic Affairs, and Director of the Board of County Commissioners are authorized to execute the contract and take any other steps necessary to carry out the purpose of this resolution.
KJB April 23, 2024