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RESOLUTION AUTHORIZING CHANGE ORDER NO. 1 TO SPARWICK CONTRACTING, INC., FOR ON-CALL REPAIRS TO EAST MAIN STREET BRIDGE NO. 1600-132, IN THE TOWNSHIP OF LITTLE FALLS, PER BID C-22-003, PURSUANT TO N.J.A.C. 5:30-11.3 ET SEQ.
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WHEREAS, the County of Passaic (hereafter “County”) is a body politic and corporate pursuant to N.J.S.A. 40:18-1 and vested with all rights contained therein; and
WHEREAS, pursuant to N.J.S.A. 40:20-1 the Board of County Commissioners of the County of Passaic (hereafter “Board”) is vested with managing the property, finances, and affairs of the County; and
WHEREAS, pursuant to N.J.S.A. 40A:11-4, et seq., every contract awarded by the County, for the provision or performance of any goods or services, the cost of which in the aggregate exceeds the bid threshold [40A:11-3], shall be awarded only by resolution of the Board to the lowest responsible bidder after public advertising for bids and bidding thereof; and
WHEREAS, on January 31, 2022, the Purchasing Agent issued Bid No. C-22-003, On-Call Bridge and Culvert Repair Contract (hereafter “C-23-003”) seeking sealed proposals from qualified bidders for on-call bridge and culvert repairs on an as-needed basis beginning February 16, 2022, and expiring on December 31, 2023; and
WHEREAS, on February 15, 2022, the Board approved Resolution R-22-0149 qualifying contractors and unit prices to perform on-call bridge and culvert repairs on an as-needed basis for the period beginning on February 16, 2022, and expiring on December 31, 2023, which included Sparwick Contracting, Inc.; and
WHEREAS, on July 18, 2023, the Board approved Resolution No. R-23-0682, authorizing an award of contract to Sparwick Contracting, Inc., to perform repairs on the failed slope adjacent to the East Main Street Bridge No. 1600-132 in the Township of Little Falls (hereafter “Project”), in an amount not to exceed ninety-seven thousand seventy-five dollars ($97,075.00); and
WHEREAS, pursuant to N.J.A.C. 5:30-11.3, et seq. the Board can authorize, permit, or accept change orders for work performed, services rendered, materials, supplies, or equipment delivered or provided pursuant to the conditions as set forth therein; and
WHEREAS, the Passaic County Engineer is recommending that Change Order No. 1 be authorized for a net addition to the contract for the Project in the amount of twelve thousand two hundred forty dollars ($12,240.00), due to final field quantity adjustments needed to complete the Project, with a new contract award, as a result of the increase of one hundred nine thousand three hundred fifteen dollars ($109,315.00); and
WHEREAS, the County will request reimbursement from FEMA; and
WHEREAS, funds are available in Account No. T-20-56-885-022-801 or any other account that may be deemed appropriate by the Chief Financial Officer or his designee, and the availability of funds has been contingently certified by the Chief Financial Officer subject to sufficient funds being appropriated by the Board in the 2024 and/or subsequent years’ County budget (s), which is attached to and made part of this Resolution; and
WHEREAS, this matter was discussed at the May 8, 2024, meeting of the Public Works Committee, and is being recommended to the Board for approval.
NOW, THEREFORE, LET IT BE RESOLVED, pursuant to N.J.A.C. 5:30-11.3, et seq., the Board of County Commissioners of the County of Passaic approves Change Order No. 1 for the contract with Sparwick Contracting, Inc., under C-22-003, to perform repairs on the failed slope adjacent to the East Main Street Bridge No. 1600-132 in the Township of Little Falls, for a net addition in the amount of twelve thousand two hundred forty dollars ($12,240.00) with an updated contract amount, as a result of the increase, in the amount of one hundred nine thousand three hundred fifteen dollars ($109,315.00).
LET IT BE FURTHER RESOLVED, that the County Engineer is authorized and directed to comply with all of the general requirements for change orders as set forth in N.J.A.C. 5:30-11.3, et seq.
LET IT BE FURTHER RESOLVED, that the Director of the Board of County Commissioners, the Clerk to the Board of County Commissioners, the County Engineer, Finance Officer, County Administrator and County Counsel are authorized to execute any document required for FEMA reimbursement.
KJB May 21, 2024