title
RESOLUTION AUTHORIZING A SHARED SERVICES AGREEMENT BY AND BETWEEN THE COUNTY OF PASSAIC AND THE COUNTY OF MONMOUTH FOR USE OF THE DOCUMENT SUMMARY MANAGEMENT SYSTEM BY THE PASSAIC COUNTY CLERK’S OFFICE, PURSUANT TO N.J.S.A. 40A:65-1, ET SEQ.
body
WHEREAS, the County of Passaic (“County”) is a body politic and corporate pursuant to N.J.S.A. 40:18-1 and vested with all rights contained therein; and
WHEREAS, pursuant to N.J.S.A. 40:20-1, the Board of County Commissioners of the County of Passaic (“Board”) is vested with managing the property, finances, and affairs of the County; and
WHEREAS, the Uniform Shared Services and Consolidation Act, N.J.S.A. 40A:65-1, et seq. authorizes the County to enter into an agreement with any other local unit(s) to provide or receive any service that each local unit participating in the agreement is empowered to provide or receive within its own jurisdiction; and
WHEREAS, the Passaic County Administrator is recommending to enter into a Shared Services Agreement with Monmouth County, attached hereto and made part of this Resolution, for use of the Document Summary Management System by the Passaic County Clerk’s Office for a ten (10) year contract term, beginning January 1, 2024 and terminating December 31, 2033; and
WHEREAS, the Passaic County Clerk’s Office agrees to pay twenty-three thousand five hundred thirty-five dollars ($23,535.00) for calendar year 2024, in accordance with the invoice dated March 5, 2024, attached hereto and made part of this Resolution; and
WHEREAS, Monmouth County will issue a new fee schedule and invoice to the Passaic County Clerk’s Office annually until expiration of the Agreement; and
WHEREAS, funds are available in Account No. T-17-56-850-000-801, or any other account that may be deemed appropriate by the Chief Financial Officer or his designee, and the availability of funds has been contingently certified by the Chief Financial Officer subject to sufficient funds being appropriated by the Board in the 2024 and/or subsequent County budget(s), which is attached hereto and made part of this Resolution; and
WHEREAS, this matter was discussed at the May 29, 2024 Administration and Finance Committee meeting, and is being recommended to the Board for approval; and
NOW, THEREFORE, LET IT BE RESOLVED, pursuant to N.J.S.A. 40A:65-1, et seq., the Board of County Commissioners of the County of Passaic authorizes the attached Shared Services Agreement by and between the County of Passaic and the County of Monmouth for use of the Document Summary Management System by the Passaic County Clerk’s Office for a ten (10) year contract term, commencing January 1, 2024 and expiring December 31, 2033, in an amount not to exceed twenty-three thousand five hundred thirty-five dollars ($23,535.00) for calendar year 2024.
LET IT BE FURTHER RESOLVED, that Monmouth County will issue a new fee schedule and invoice to the Passaic County Clerk’s Office annually until expiration of the Agreement.
LET IT BE FURTHER RESOLVED, that pursuant to N.J.S.A. 40A:65-4(b), this Agreement shall be filed, for informational purposes, with the Division of Local Government Services in the Department of Community Affairs.
LET IT BE FURTHER RESOLVED, that the Clerk of the Board, County Counsel, County Administrator, Passaic County Clerk, and Director of the Board are authorized to take any action necessary to carry out the purpose of this Resolution.
SF June 11, 2024