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RESOLUTION QUALIFYING VENDORS FOR RFQ-24-075: WEATHERIZATION ASSISTANCE PROGRAM RESIDENTIAL HEATING SYSTEMS UPGRADES AND REPAIRS, TO BE USED ON AN AS-NEEDED BASIS BY THE DIVISION OF WEATHERIZATION, PURSUANT TO N.J.S.A. 40A:11-5, ET SEQ.
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WHEREAS, the County of Passaic (the “County”) is a government body incorporated pursuant to N.J.S.A. 40:18-1, et seq. and vested with all rights contained therein; and
WHEREAS, pursuant to N.J.S.A. 40:20-1 the Board of County Commissioners for the County of Passaic (hereinafter the “Board”) are vested with decision-making powers on behalf of the County; and
WHEREAS, the County, through its Division of Weatherization and Home Energy (hereafter “Division”) of the Department of Senior Services administers various programs to reduce energy costs for low-income residents in Passaic County by improving energy efficiency; and
WHEREAS, pursuant to N.J.S.A. 40A:11-5, et seq., the Purchasing Agent issued RFQ-24-075: Weatherization Assistance Program Residential Heating Systems Upgrades and Repairs (hereafter “RFQ-24-075”), seeking qualifications for a pool of qualified contractors, which scope includes 9 categories of heating systems and related work activity, to provide professional weatherization remediation services for residents of the County; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.4, the County’s request for qualifications is a fair and open process, specifically, the qualification for RFQ-24-075 is publicly advertised, awarded under a process that provides for public solicitation of qualifications, established the basis of an award and disclosure process documented in writing prior to any solicitation, and is publicly opened and announced when awarded; and
WHEREAS, the RFQ was opened on June 25, 2024, with responsible proposals submitted by two (2) vendors, for the specified RFQ categories; and
WHEREAS, the Director of the Division is requesting that the Board qualify and authorize an award of contract to the following two (2) responsible vendors:
-Premium Mechanical HVAC, LLC, of West Caldwell, NJ
(this proposal included RFQ Categories 1-9, of 9);
-TM Adams, Inc., of Saddle Brook, NJ
(this proposal included RFQ Categories 1-9, of 9); and
WHEREAS, the Weatherization Division is requesting to qualify both of the two (2) aforementioned responsible vendors, for each of the RFQ categories that each aforementioned vendors included in their respective proposal; and
WHEREAS, the term of the contracts awarded through this RFQ-24-075 is August 1, 2024 through July 31, 2025; and
WHEREAS, due to the fact that these vendors will be utilized on an as needed basis, this Resolution Request is not accompanied by a Requisition. County finance will produce a Certification of Available Funds that will confirm that the fund amount is available in the Edmunds account specified below; and
WHEREAS, funds are available in Account No. G-01-41-707-024-213, or any account that may be deemed appropriate by the Chief Financial Officer or his designee, and the availability of funds has been contingently certified by the Chief Financial Officer subject to sufficient funds being appropriated by the Board in the 2024 and/or subsequent years’ County budget(s); and
WHEREAS, this matter was discussed at the August 6, 2024, meeting of the Health and Human Services Committee and is being recommended to the Board for approval; and
WHEREAS, pursuant to N.J.S.A. 52:32-60-1, et seq., vendors executed the Non-Involvement in Prohibited Activities in Russia or Belarus Certification, attached hereto and made part of this Resolution, certifying the vendors are not involved in prohibited activities in Russia and Belarus, and the County confirmed vendors are not identified on the Specially Designated Nationals and Blocked Persons list created by the Office of Foreign Assets Control; and
NOW, THEREFORE, LET IT BE RESOLVED, pursuant to N.J.S.A. 40A:11-5, et seq., the Board of County Commissioners of the County of Passaic (hereafter “Board”) hereby qualifies and authorizes an award of contract to the following two (2) responsible vendors, for each of the specified RFQ-24-075 Categories that each vendor included in their respective proposals as follows:
-Premium Mechanical HVAC, LLC, of West Caldwell, NJ
(This proposal included RFQ Categories 1-9, of 9);
-TM Adams, Inc., of Saddle Brook, NJ
(this proposal included RFQ Categories 1-9, of 9); and
for a term of August 1, 2024, through July 31, 2025, on an as-needed basis to provide heating system upgrade and repair services in an amount not to exceed ten thousand and 00/100 ($10,000.00) dollars; and
LET IT BE FURTHER RESOLVED, that the Clerk to the Board shall print, in the official newspaper, a brief notice stating the nature, duration, service, and amount of the contracts to Premium Mechanical HVAC, LLC and TM Adams, Inc. and maintain a copy of the resolution on file and available for public inspection in the Office of the Clerk to the Board.
LET IT BE FURTHER RESOLVED, that the Clerk to the Board, County Counsel, and Director of the Board are authorized to take any other steps necessary to carry out the purpose of this resolution.
JDP August 13, 2024