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RESOLUTION TO EXTEND A CONTRACT WITH CINTAS CORPORATION (FORMERLY KNOWN AS CLEAN RENTAL UNIFORMS) FOR SUPPLY AND CLEAN UNIFORMS FOR VARIOUS COUNTY DEPARTMENTS, PER BID SB-21-048, PURSUANT TO N.J.S.A. 40A:11-15 AND N.J.A.C. 5:30-11.10
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WHEREAS, the County of Passaic (hereafter “County”) is a government body incorporated pursuant to N.J.S.A. 40:18-1, et seq. and vested with all rights contained therein; and
WHEREAS, pursuant to N.J.S.A. 40:20-1 the Passaic Board of County Commissioners (hereafter “Board”) is vested with decision-making powers on behalf of the County; and
WHEREAS, pursuant to N.J.S.A. 40A:11-4, et seq., for every contract awarded by the County for the provision or performance of any goods or services, the cost of which in the aggregate exceeds the bid threshold established pursuant to N.J.S.A. 40A:11-3, shall be awarded by resolution of the Board to the lowest responsible bidder after public advertising for bids and bidding thereof; and
WHEREAS, on June 1, 2021, the Purchasing Agent issued SB-21-048, Passaic County Uniform Rental Bid (hereafter “SB-21-048”), seeking sealed proposals from qualified bidders for Passaic County Uniform Rental Bid; and
WHEREAS, the lowest responsible bidder to SB-21-048 was Cintas Corporation, successor in interest to Clean Rental Uniforms, Inc.; and
WHEREAS, on July 20, 2021, the Board passed Resolution No. R20210692, authorizing an award of contract to Cintas Corporation, successor in interest to Clean Rental Uniforms, Inc., to supply and clean uniforms services for various departments, for a term beginning on August 1, 2021, and expiring on July 31, 2024, in an amount not to exceed two hundred fifty-nine thousand, nine hundred thirteen dollars, sixteen cents ($259,913.16); and
WHEREAS, on September 8, 2021, the Board passed Resolution R20210831, acknowledging the vendor’s name change from Clean Rental Uniforms, Inc. to Cintas Corporation; and
WHEREAS, on July 16, 2024, the Board passed Resolution No. R-24-0641, extending the contract under SB-21-048 an additional sixty (60) days, from August 1, 2024 to September 30, 2024
WHEREAS, pursuant to N.J.S.A. 40A:11-15, a contract may be extended by mutual agreement of the parties to the contract when a contracting unit has commenced rebidding prior to the time the contract expires; and
WHEREAS, pursuant to N.J.A.C. 5:30-11.10, the County is permitted to increase the award amount under contracts competitively bid pursuant to N.J.S.A. 40A:11-4, where such agreements are deemed open-end contracts, as is the case here; and
WHEREAS, pursuant to N.J.S.A. 40A:11-15 and N.J.A.C. 5:30-11.10, the Director of Parks & Recreation is now recommending that the Board authorize a ninety (90) day extension of the contract from October 1, 2024 through December 31, 2024, to Cintas Corporation, to supply and clean uniforms services for various departments in an amount not to exceed twenty-five thousand dollars ($25,000.00) while the County reviews proposals under the new uniform bid; and
WHEREAS, funds are available in Various Account - County Wide Contract or any other account that may be deemed appropriate by the Chief Financial Officer or his designee, and the availability of funds has been contingently certified by the Chief Financial Officer subject to sufficient funds being appropriated by the Board in the 2024 and/or subsequent years’ County budget (s), which is attached to and made part of this Resolution; and
WHEREAS, this matter was discussed on September 19, 2024 by the Public Works Committee and is being recommended to the Board for approval.
NOW, THEREFORE, LET IT BE RESOLVED, pursuant to N.J.S.A. 40A:11-15, that the Board of County Commissioners of the County of Passaic authorizes a ninety (90) day contract extension with Cintas Corporation, formerly known as Clean Rental Uniforms, Inc., under SB-21-048, for the period of October 1, 2024 to December 31, 2024.
LET IT BE FURTHER RESOLVED, pursuant to N.J.A.C. 5:30-11.10, that the Board of County Commissioners of the County of Passaic authorizes the increase in appropriation to Cintas Corporation, under SB-21-048, in an amount not to exceed twenty-five thousand dollars ($25,000.00); and
LET IT BE FURTHER RESOLVED, that the Clerk of the Board, County Counsel, and Director of the Board are authorized to execute the contracts and take any other steps necessary to carry out the purpose of this resolution.
KJB September 24, 2024