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RESOLUTION AUTHORIZING PURCHASE OF SOFTWARE SUPPORT SERVICES FROM TENEX SOFTWARE SOLUTIONS, INC. FOR THE PASSAIC COUNTY SUPERINTENDENT OF ELECTIONS, PURSUANT TO N.J.S.A. 40A:11-5(1)(l)
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WHEREAS, the County of Passaic (“County”) is a body politic and corporate pursuant to N.J.S.A. 40:18-1 and vested with all rights contained therein; and
WHEREAS, pursuant to N.J.S.A. 40:20-1, the Board of County Commissioners of the County of Passaic (“Board”) is vested with managing the property, finances, and affairs of the County; and
WHEREAS, pursuant to N.J.S.A. 19:32-1, et seq., the Office of the Passaic County Superintendent of Elections is responsible for the supervision of all elections in the County, the custody and maintenance of voter records, voter registration, and the custody and maintenance of voting machines; and
WHEREAS, pursuant to N.J.S.A. 19:32-4, the Board shall provide suitable room(s) for the transaction of business of the Superintendent and procure suitable furniture therefor and any books, stationary, fuel and supplies that may be necessary from time to time; and
WHEREAS, pursuant to N.J.S.A. 40A:11-5(1)(l), any contract the amount of which exceeds the bid threshold, may be negotiated and awarded by the Board without public advertising for bids and bidding therefor and shall be awarded by resolution of the Board if those goods and services are necessary or required to prepare and conduct an election; and
WHEREAS, the Superintendent of Elections is recommending to purchase software support services from Tenex Software Solutions, Inc. for a one (1) year term, beginning October 2024 and expiring September 2025, in an amount not to exceed twenty-five thousand dollars ($25,000.00), in accordance with a quote dated August 20, 2024, attached hereto and made part of this Resolution; and
WHEREAS, Tenex Software Solutions, Inc. executed and notarized the County’s Business Entity Disclosure Certification for non-fair and open contracts required pursuant to N.J.S.A. 19:44A-20.8, which is attached hereto and made part of this Resolution; and
WHEREAS, funds are available in Account No. 4-01-22-139-001-E01, or any other account that may be deemed appropriate by the Chief Financial Officer or his designee, and the availability of funds has been contingently certified by the Chief Financial Officer subject to sufficient funds being appropriated by the Board in the 2024 and/or subsequent County budget(s), which is attached hereto and made part of this Resolution; and
WHEREAS, this matter was discussed at the September 25, 2024, Administration and Finance Committee meeting, and is being recommended to the Board for approval; and
NOW, THEREFORE, LET IT BE RESOLVED, pursuant to N.J.S.A. 40A:11-5(1)(l), the Board of County Commissioners of the County of Passaic authorizes the purchase of software support services from Tenex Software Solutions, Inc. for a one (1) year contract term, beginning October 2024 and expiring September 2025, in an amount not to exceed twenty-five thousand dollars ($25,000.00).
LET IT BE FURTHER RESOLVED, that the Clerk to the Board shall print, in the official newspaper, a brief notice stating the nature, duration, service and amount of the contract to Tenex Software Solutions, Inc. and maintain a copy of this Resolution on file and available for public inspection in the Office of the Clerk to the Board.
LET IT BE FURTHER RESOLVED, that the Clerk to the Board, County Counsel, and Director of the Board are authorized to take any action necessary to carry out the purpose of this Resolution.
NDA October 8, 2024