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RESOLUTION AUTHORIZING CHANGE ORDER NO. 3 FOR CAP ELEVATOR, LLC, FOR THE ELEVATOR MODERNIZATION AND REHABILITATION PROJECT AT PREAKNESS HEALTHCARE CENTER, PER BID C-23-001, PURSUANT TO N.J.A.C. 5:30-11.3 ET SEQ.
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WHEREAS, the County of Passaic (hereafter “County”) is a body politic and corporate pursuant to N.J.S.A. 40:18-1 and vested with all rights contained therein; and
WHEREAS, pursuant to N.J.S.A. 40:20-1 the Board of County Commissioners of the County of Passaic (hereafter “Board”) is vested with managing the property, finances, and affairs of the County; and
WHEREAS, pursuant to N.J.S.A. 40A:11-4, et seq., every contract awarded by the County, for the provision or performance of any goods or services, the cost of which in the aggregate exceeds the bid threshold [40A:11-3], shall be awarded only by resolution of the Board to the lowest responsible bidder after public advertising for bids and bidding thereof; and
WHEREAS, on February 22, 2023, the Purchasing Agent issued C-23-001, Elevator Modernization, and Rehabilitation at Preakness Healthcare Center (hereafter “C-23-001”) seeking sealed proposals from qualified bidders for the Elevator Modernization Project at Preakness Healthcare Center; and
WHEREAS, on April 11, 2023, the Board passed Resolution No. R-23-0372 authorizing an award of contract to CAP Elevator, LLC, the lowest responsible bidder under C-23-001, in an amount not to exceed two million two hundred fifty-five thousand dollars ($2,255,000.00).; and
WHEREAS, pursuant to N.J.A.C. 5:30-11.3, et seq. the Board can authorize, permit, or accept change orders for work performed, services rendered, materials, supplies, or equipment delivered or provided pursuant to the conditions as set forth therein; and
WHEREAS, on October 10, 2023, the Board passed Resolution No. R-23-0953 authorizing Change Order No. 1 to CAP Elevator, LLC under C-23-001 in the amount of twenty-nine thousand six hundred dollars ($29,600.00), with a new award, as a result of the increase, of two million two hundred eighty-four thousand six hundred dollars ($2,284,600.00); and
WHEREAS, on December 28, 2023, the Board passed Resolution No. R-23-1239, authorizing Change Order No. 2 to CAP Elevator, LLC under C-23-001, in the amount of one hundred thirty-five thousand three hundred eighty dollars ($135,380.00), with a new award amount, as a result of the increase, of two million four hundred nineteen thousand nine hundred eighty dollars ($2,419,980.00); and
WHEREAS, the Passaic County Engineer is recommending that Change Order No. 3 be authorized for a net addition in the amount of twenty-nine thousand seven hundred fifty dollars ($29,750.00) to add certain security capabilities to the elevator system, to replace elevator door panels, and to develop fire alarm system drawings for new fire devices added to the elevator equipment, with a new total contract award, as a result of the increase, in the amount of two million, four hundred forty-nine thousand seven hundred thirty dollars ($2,449,730.00); and
WHEREAS, funds are available in Account No. C-04-55-176-002-905, or any other account that may be deemed appropriate by the Chief Financial Officer or his designee, and the availability of funds has been contingently certified by the Chief Financial Officer subject to sufficient funds being appropriated by the Board in the 2024 and/or subsequent years’ County budget(s), which is attached to and made part of this Resolution; and
WHEREAS, this matter was discussed at the October 9, 2024 meeting of the Public Works Committee, and is being recommended to the Board for approval.
NOW, THEREFORE, LET IT BE RESOLVED, pursuant to N.J.A.C. 5:30-11.3, et seq., the Board of County Commissioners of the County of Passaic authorize Change Order No. 3 for the contract with CAP Elevator, LLC, under C-23-001, in the increased amount of twenty-nine thousand seven hundred fifty dollars ($29,750.00) with a new award as a result of the increase, in the amount of two million, four hundred forty-nine thousand seven hundred thirty dollars ($2,449,730.00).
LET IT BE FURTHER RESOLVED, that the County Engineer is authorized and directed to comply with all of the general requirements for change orders as set forth in N.J.A.C. 5:30-11.3, et seq.
LET IT BE FURTHER RESOLVED, that the Clerk of the Board, County Counsel, County Engineer, and Director of Board of County Commissioners are authorized to take any other action necessary to carry out the purpose of this Resolution.
KJB October 22, 2024