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RESOLUTION AUTHORIZING CONTRACT TO TABLE TO TABLE, INC. FOR UP COUNTY FOOD PANTRY DISTRIBUTION GRANT OF OCTOBER 1, 2024 TO DECEMBER 31, 2024 WITH FOUR (4) ONE YEAR OPTIONS TO RENEW, PURSUANT TO N.J.S.A. 40A:11-4.1, ET.SEQ.
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WHEREAS, the County of Passaic (the “County”) is a government body incorporated pursuant to N.J.S.A. 40:18-1, et seq. and vested with all rights contained therein; and
WHEREAS, pursuant to N.J.S.A. 40:20-1 the Board of County Commissioners for the County of Passaic (hereafter the “Board”) is vested with decision-making powers on behalf of the County; and
WHEREAS, the Department of Human Services (hereafter “Department”) is an umbrella social service agency concerned with planning and funding services for disadvantaged and homeless citizens; and
WHEREAS, N.J.S.A. 40A:11-4.1 authorizes the County to utilize competitive contracting in lieu of public bidding for procurement of specialized goods and services, the price of which exceeds the bid threshold; and
WHEREAS, N.J.S.A. 40A:11-4.1(b) specifically authorizes the County to utilize competitive contracting to procure services related to the administration of social services programs, under which this program falls; and
WHEREAS, pursuant to N.J.S.A. 40A:11-4.3, the Board approved Resolution No. R-23-0616, dated June 27, 2023, authorizing the Department to initiate the RFP process to provide social services, case management, and transportation services for individuals and families who are homeless and at risk of homelessness; and
WHEREAS, on October 10, 2024, the Purchasing Agent unsealed responses to the Up County Food Pantry Distribution RFP-24-034 (hereafter “RFP-24-034); and
WHEREAS, in accordance with the law, a Review Committee convened to review the responses to RFP-24-034, and in a memorandum dated October 15, 2024 attached to and made part of this Resolution, recommended an award of contract to Table to Table, Inc., in the amount of eighty thousand and 00/100 ($80,000.00) dollars, commencing on October 1, 2024 to December 31, 2024, with four (4) one year options contingent on the availability of funds and performance; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.4, the County’s request for proposals is a fair and open process, specifically, the request for proposals for the projects under RFP-24-034 are publicly advertised, awarded under a process that provides for public solicitation of qualifications, established the basis of an award and disclosure process documented in writing prior to any solicitation, and is publicly opened and announced when awarded; and
WHEREAS, funds are available in Account No. 4-01-30-204-006-213 or any other account that may be deemed appropriate by the Chief Financial Officer or his designee, and the availability of funds has been contingently certified by the Chief Financial Officer subject to sufficient funds being appropriated by the Board in the 2024 and/or subsequent years’ County budget(s); and
WHEREAS, pursuant to N.J.S.A. 52:32-60-1, et seq., vendor executed the Non-Involvement in Prohibited Activities in Russia or Belarus Certification, attached hereto and made part of this Resolution, certifying the vendor is not involved in prohibited activities in Russia and Belarus, and the County confirmed vendor is not identified on the Specially Designated Nationals and Blocked Persons list created by the Office of Foreign Assets Control; and
WHEREAS, this matter was discussed at the October 15, 2024, meeting of the Health and Human Services Committee and is being recommended to the Board for approval; and
NOW, THEREFORE, LET IT BE RESOLVED, pursuant to N.J.S.A. 40A:11-4.1, et seq., the Board of County Commissioners of the County of Passaic (hereafter “Board”) is authorizing a contract award to Table to Table, Inc., for Up County Food Pantry Distribution Grant in the amount of eighty thousand and 00/100 ($80,000.00) dollars, for a term commencing October 1, 2024 to December 31, 2024 with four (4) one year options to renew; and
LET IT BE FURTHER RESOLVED, the Clerk to the Board shall print, in the official newspaper, a brief notice stating the nature, duration, service, and amount of the contracts to the approved vendors as stated herein and maintain a copy of the Resolution on file and available for public inspection in the Office of the Clerk to the Board; and
LET IT BE FURTHER RESOLVED, that the Clerk to the Board, Director of the Board, and County Counsel are authorized to take any other steps necessary to carry out the purpose of this Resolution.
JDP October 22, 2024