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RESOLUTION QUALIFYING AND AUTHORIZING AN AWARD OF CONTRACT TO VARIOUS AUTO BODY REPAIR AND REFINISHING COMPANIES TO PROVIDE SERVICES TO THE COUNTY OF PASSAIC IN CALENDAR YEAR 2025, PURSUANT TO N.J.S.A. 40A:11-5, ET SEQ. AND RFQ -25-009
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WHEREAS, the County of Passaic (hereafter “County”) is a body politic and corporate pursuant to N.J.S.A. 40:18-1 and vested with all rights contained therein; and
WHEREAS, pursuant to N.J.S.A. 40:20-1 the Board of County Commissioners of the County of Passaic (hereafter “Board”) is vested with managing the property, finances, and affairs of the County; and
WHEREAS, the County requires qualified auto body repair and refinishing mechanics for the maintenance and repair of the County’s vehicles during calendar year 2024; and
WHEREAS, pursuant to N.J.S.A. 40A:11-5, et seq., on September 9, 2024, the Passaic County Purchasing Agent issued RFQ-25-009, Auto Body Repair and Refinishing for Passaic County Departments and Institutions Calendar Year 2025 (hereafter “RFQ-25-009”), seeking qualifications for a pool of auto body repair and refinishing companies; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.4, the County’s request for qualifications is a fair and open process, specifically, the qualification for the pool of auto body repair and refinishing companies for calendar year 2025 is publicly advertised, awarded under a process that provides for public solicitation of qualifications, established the basis of an award and disclosure process documented in writing prior to any solicitation, and is publicly opened and announced when awarded; and
WHEREAS, on September 19, 2024, the Purchasing Agent unsealed responses to RFQ-25-009 and the following vendors submitted responsive proposals: (1) Dynasty Auto Body, Inc.; (2) Assurance Auto Body Collision, Inc.; (3) Tony’s Auto Body II, Inc.; and (4) Quality Collision & Painting, Inc.; and
WHEREAS, the Insurance Division reviewed the responses submitted to RFQ-25-009 and is recommending to qualify and award a contract to the aforementioned vendors to provide auto body repair and refinishing services to the County of Passaic, as needed during calendar year 2025, in an amount not to exceed forty thousand dollars ($40,000.00) per vendor, for a total contract amount not to exceed one hundred sixty thousand dollars ($160,000.00); and
WHEREAS, funds are available in Account No. T-19-56-850-000-801, or any other account that may be deemed appropriate by the Chief Financial Officer or his designee, and the availability of funds has been contingently certified by the Chief Financial Officer subject to sufficient funds being appropriated by the Board in the 2025 and/or subsequent years’ County budget(s), which is attached hereto and made part of this Resolution; and
WHEREAS, this matter was discussed at the November 6, 2024 meeting of the Administration and Finance Committee and is being recommended to the Board for approval.
NOW, THEREFORE, LET IT BE RESOLVED, pursuant to N.J.S.A. 40A:11-5(1)(a)(i) that the Board of County Commissioners of the County of Passaic qualifies and awards a contract to the following vendors to provide auto body repair and refinishing services to the County of Passaic, as needed during calendar year 2025, in a total amount not to exceed one hundred sixty thousand dollars ($160,000.00), as follows:
|
Vendor |
Appropriation |
|
Dynasty Auto Body, Inc. |
$40,000.00 |
|
Assurance Auto Body Collision, Inc. |
$40,000.00 |
|
Tony’s Auto Body II, Inc. |
$40,000.00 |
|
Quality Collision & Painting, Inc. |
$40,000.00 |
LET IT BE FURTHER RESOLVED, the Clerk of the Board shall print, in the official newspaper, a brief notice stating the nature, duration, service, and amount of the contracts awarded herein and maintain a copy of the resolution on file and available for public inspection in the Office of the Clerk of the Board.
LET IT BE FURTHER RESOLVED, that the Clerk of the Board, County Counsel, and Director of the Board are authorized to take any other steps necessary to carry out the purpose of this resolution.
NB November 18, 2024