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RESOLUTION RECOGNIZING A VENDOR NAME CHANGE FROM BERGEN RISK MANAGERS, INC. TO ACRISURE LLC AND EXERCISING THE FOURTH ONE-YEAR OPTION WITH ACRISURE LLC FOR THIRD PARTY ADMINISTRATION OF GENERAL LIABILITY AND WORKERS’ COMPENSATION CLAIMS, PURSUANT TO N.J.S.A. 40A:11-4.1, ET SEQ. AND RFP-20-033
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WHEREAS, the County of Passaic (“County”) is a body politic and corporate pursuant to N.J.S.A. 40:18-1 and vested with all rights contained therein; and
WHEREAS, pursuant to N.J.S.A. 40:20-1, the Board of County Commissioners of the County of Passaic (“Board”) is vested with managing the property, finances, and affairs of the County; and
WHEREAS, N.J.S.A. 40A:11-4.1 authorizes the County to utilize competitive contracting in lieu of public bidding for procurement of specialized goods and services, the price of which exceeds the bid threshold; and
WHEREAS, N.J.S.A. 40A:11-4.1(i) specifically authorizes the County to utilize competitive contracting to procure consultants, which are exempt from bidding under N.J.S.A. 40A:11-5, specifically, N.J.S.A. 40A:11-5(1)(m), which authorizes an exception for insurance, including the purchase of insurance coverage and consultant services; and
WHEREAS, pursuant to N.J.S.A. 40A:11-4.3, the Board approved Resolution No. R20200226, authorizing competitive contracting to retain a third-party administrator for general liability and workers’ compensation claims; and
WHEREAS, on December 4, 2020, the Passaic County Purchasing Agent issued RFP-20-033, Third Party Administrator for General Liability and Workers’ Compensation Claims (Amended Specifications) (“RFP-20-033”), responses to which were opened on December 23, 2020; and
WHEREAS, on December 29, 2020, the Board passed Resolution No. R20201166, authorizing an award of contract to Bergen Risk Managers, Inc. for third party administration of general liability and workers’ compensation claims, beginning January 1, 2021 and terminating December 31, 2021, in an amount not to exceed four hundred thirty-five thousand dollars ($435,000.00), with four one-year options to renew the contract at the discretion of the Board; and
WHEREAS, on November 9, 2021, the Board passed Resolution No. R20211000, exercising the first one-year option with Bergen Risk Managers, Inc. for third party administration of general liability and workers’ compensation claims for the period, commencing January 1, 2022 and terminating December 31, 2022, in an amount not to exceed four hundred forty-three thousand seven hundred dollars ($443,700.00); and
WHEREAS, on October 25, 2022, the Board passed Resolution No. R-22-0940, exercising the second one-year option to Bergen Risk Managers, Inc. for third party administration of general liability and workers’ compensation claims for a contract term, beginning January 1, 2023 and expiring December 31, 2023, in an amount not to exceed four hundred fifty-two thousand six hundred dollars ($452,600.00); and
WHEREAS, on October 10, 2023, the Board passed Resolution No. R-23-0933, exercising the second one-year option to Bergen Risk Managers, Inc. for third party administration of general liability and workers’ compensation claims for a contract term, beginning January 1, 2024 and expiring December 31, 2024, in an amount not to exceed four hundred fifty-two thousand six hundred dollars ($461,650.00); and
WHEREAS, it is necessary to acknowledge Bergen Risk Managers, Inc.’s name change to Acrisure LLC for procurement and purchasing purposes; and
WHEREAS, the Passaic County Administrator is recommending to exercise the fourth one-year option to Acrisure LLC for a contract term beginning January 1, 2025 and terminating December 31, 2025, in an amount not to exceed four hundred seventy thousand eight hundred eighty-five dollars ($470,885.00); and
WHEREAS, funds are available in Account No. T-19-56-850-000-801, or any other account that may be deemed appropriate by the Chief Financial Officer or his designee, and the availability of funds has been contingently certified by the Chief Financial Officer subject to sufficient funds being appropriated by the Board in the 2025 and/or subsequent County budget(s), which is attached hereto and made part of this Resolution; and
WHEREAS, this matter was discussed at the November 6, 2024 Administration and Finance Committee meeting, and is being recommended to the Board for approval.
NOW, THEREFORE, LET IT BE RESOLVED, pursuant to N.J.S.A. 40A:11-4.1, et seq., the Board of County Commissioners of the County of Passaic exercises the fourth one-year option with Acrisure LLC for third party administration of general liability and workers’ compensation claims for a contract term, commencing January 1, 2025 and expiring December 31, 2025, in an amount not to exceed four hundred seventy thousand eight hundred eighty-five dollars ($470,885.00).
LET IT BE FURTHER RESOLVED, that the Clerk to the Board shall print, in the official newspaper, a brief notice stating the nature, duration, service and amount of the contract to Acrisure LLC, and maintain a copy of this Resolution on file and available for public inspection in the Office of the Clerk to the Board.
LET IT BE FURTHER RESOLVED, that the Clerk to the Board, County Counsel, County Administrator and Director of the Board are authorized to take any action necessary to carry out the purpose of this Resolution.
NB November 18, 2024