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RESOLUTION EXERCISING SECOND ONE-YEAR OPTION TO RENEW UNDER RFP-23-026 YOUTH MENTAL HEALTH DEMONSTRATION PROJECT GRANT APPLICATION ADMINISTERED BY THE COUNTY DEPARTMENT OF HUMAN SERVICES TO APPROVED VENDORS FOR YOUTH MENTAL HEALTH, PURSUANT TO N.J.S.A. 40A:11-4.1, ET SEQ.
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WHEREAS, the County of Passaic (the “County”) is a government body incorporated pursuant to N.J.S.A. 40:18-1, et seq. and vested with all rights contained therein; and
WHEREAS, pursuant to N.J.S.A. 40:20-1 the Board of County Commissioners for the County of Passaic (hereinafter the “Board”) are vested with decision-making powers on behalf of the County; and
WHEREAS, the Department of Human Services (hereafter “Department”) is an umbrella social service agency concerned with planning and funding services for disadvantaged and homeless citizens; and
WHEREAS, N.J.S.A. 40A:11-4.1 authorizes the County to utilize competitive contracting in lieu of public bidding for procurement of specialized goods and services, the price of which exceeds the bid threshold; and
WHEREAS, N.J.S.A. 40A:11-4.1(b) specifically authorizes the County to utilize competitive contracting to procure services related to the operation, management or administration of social service programs, under which this program falls; and
WHEREAS, pursuant to N.J.S.A. 40A:11-4.3, the Board approved Resolution R2018-1074, dated December 27, 2018, authorizing the Department to initiate the RFP process to procure services related to the administration of social service programs; and
WHEREAS, on August 25, 2023, the Purchasing Agent unsealed responses to Youth Mental Health Demonstration Project Grant Application Administered by the County Department of Human Services, RFP-23-026 (hereafter “RFP-23-026”); and
WHEREAS, in accordance with the law, a Review Committee was convened to review the responses to RFP-23-026, and in a memorandum dated September 8, 2023, recommended an award of contract to approved vendors, as contained in Resolution No. R-23-0880, dated September 26, 2023, with up to four (4) one-year options to renew, to provide youth mental health services; and
WHEREAS, the Board exercised the first option to renew for the calendar year 2024 under Resolution No. R-23-1141, dated December 12, 2023; and
WHEREAS, the Director of the Department is requesting that the second one-year option to renew be exercised for the calendar year 2025, from January 1, 2025, to December 31, 2025, to the following approved vendors totaling $96,000.00:
Jewish Family & Children’s Services of Northern New Jersey: $48,000.00;
Jewish Family Services & Children’s Center of Clifton-Passaic: $48,000.00; and
WHEREAS, all contracts awarded are subject to the availability and appropriation of funds, and the Department reserves the right to adjust program offers consistent with available funding levels, and further reserves the right to conduct an interview with all potential service providers prior to the award of contracts; and
WHEREAS, funds are available in Account No. 5-01-27-162-002-213 or any other account that may be deemed appropriate by the Chief Financial Officer or his designee, and the availability of funds has been contingently certified by the Chief Financial Officer subject to sufficient funds being appropriated by the Board in the 2025 and/or subsequent years’ County budget(s), which is attached to and made part of this Resolution; and
WHEREAS, this matter was discussed at the December 3, 2024, meeting of the Health and Human Services Committee and is being recommended to the Board for approval; and
NOW, THEREFORE, LET IT BE RESOLVED, pursuant to N.J.S.A. 40A:11-4.1, et seq., the Board of County Commissioners of the County of Passaic (hereafter “Board”) hereby exercises the first one-year option to renew the contracts under RFP-23-026 Youth Mental Health Demonstration Project Grant Application Administered by the County Department of Human Services, for a term beginning January 1, 2025, to December 31, 2025 to the following approved vendors, to provide youth mental health services, totaling $96,000.00:
Jewish Family & Children’s Services of Northern New Jersey: $48,000.00;
Jewish Family Services & Children’s Center of Clifton-Passaic: $48,000.00; and
LET IT BE FURTHER RESOLVED, that the Clerk to the Board, Director of the Board, County Counsel, and Director of the Department of Human Services are authorized to take any other steps necessary to carry out the purpose of this Resolution.
NB December 10, 2024