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RESOLUTION AUTHORIZING THE EXERCISE OF OPTION TO RENEW TO VENDORS FOR GROCERIES AND CANNED GOODS AT PREAKNESS HEALTHCARE CENTER AND SENIOR SERVICES HOMEBOUND AND CONGREGATE SITES, AS AWARDED IN R-24-121, DATED FEBRUARY 13, 2024, FOR THE PERIOD MARCH 1, 2025, THROUGH FEBRUARY 28, 2026.
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WHEREAS, the County of Passaic (hereafter “County”) is a government body incorporated pursuant to N.J.S.A. 40:18-1, et seq. and vested with all rights contained therein; and
WHEREAS, pursuant to N.J.S.A. 40:20-1 the Board of County Commissioners of the County of Passaic (hereafter “Board”) is vested with managing the property finances, and affairs of the County; and
WHEREAS, Preakness Healthcare Center (hereafter “Preakness”) is a New Jersey Department of Health licensed, 406-bed skilled nursing facility that is owned and operated by the Board; and
WHEREAS, pursuant to N.J.S.A. 40A:11-4, et.seq., for every contract awarded by the County for the provision or performance of any goods or services, the cost of which in the aggregate exceeds the bid threshold established pursuant to N.J.S.A. 40A:11-3, shall be awarded by resolution of the Board to the lowest responsible bidder after public advertising for bids and bidding thereof; and
WHEREAS, on December 11, 2023, the Passaic County Purchasing Agent issued SB-24-016, Culinary Distribution Catalog % Discount Pricing for the County of Passaic and Institutions (hereafter “SB-24-016”) in compliance with N.J.S.A. 40A:11-4, et.seq., that solicited competitive pricing from qualified vendors for the good and services sought therein; and
WHEREAS, JML Medical, Inc., Nardone Brothers Baking Company, Inc., Sam Tell & Son, Inc. Shaver Foods, LLC and Universal Coffee, Corp., were the lowest responsible bidders to SB-24-016, as evidenced by the tally sheet attached hereto and made part of this Resolution; and
WHEREAS, JML Medical, Inc., and Sam Tell & Son, Inc., agreed to extend pricing under the Passaic County CO-OP #38PCCP; and
WHEREAS, pursuant to R-24-121, dated February 13, 2024, the Board authorized a contract award to JML Medical, Inc., Nardone Brothers Baking Company, Sam Tell & Son, Inc., Shaver Foods, LLC and Universal Coffee, Corp., for culinary distribution catalog percent discount pricing for grocery and canned foods for Preakness and Senior Services Homebound and Congregate Sites for a one (1) year term, commencing March 1, 2024 and expiring February 28, 2025, in an amount not to exceed one hundred thousand and 00/100 ($100,000.00) dollars to be exercised at the discretion of the Board; and
WHEREAS, the Executive Director of Preakness is recommending that the one (1) year option to renew be exercised for the period March 1, 2025 through February 28, 2026, in the amount of fifty thousand and 00/100 ($50,000.00) dollars; and
WHEREAS, funds are available in Account Nos. 5-01-27-172-001-F04 and 5-01-27-172-001-M02, or any other account that may be deemed appropriate by the Chief Financial Officer or his designee, and the availability of funds has been contingently certified by the Chief Financial Officer subject to sufficient funds being appropriated by the Board in the 2024 and/or subsequent County budget(s); and
WHEREAS, pursuant to N.J.S.A. 52:32-60-1, et seq., vendors executed the Non-Involvement in Prohibited Activities in Russia or Belarus Certification, attached hereto and made part of this Resolution, certifying the vendors are not involved in prohibited activities in Russia and Belarus, and the County confirmed vendors are not identified on the Specially Designated Nationals and Blocked Persons list created by the Office of Foreign Assets Control; and
WHEREAS, this matter was discussed at the December 17, 2024, Health and Human Services Committee meeting and is being recommended to the Board for approval; and
NOW, THEREFORE, LET IT BE RESOLVED, pursuant to N.J.S.A. 40A:11-4, the Board of County Commissioners of the County of Passaic authorizes the exercise of the one (1) year option to renew to various vendors for culinary distribution catalog percent discount pricing for grocery and canned goods for Preakness Healthcare Center and Senior Services Homebound and Congregate Sites for the period of March 1, 2025 to February 28, 2026 in the amount of fifty thousand and 00/100 ($50,000.00) dollars; and
LET IT BE FURTHER RESOLVED, that the Clerk to the Board, County Counsel, Purchasing Agent, the Executive Director of Preakness and the Director of the Board are authorized to take any other steps necessary to carry out the purpose of this Resolution.
JDP December 30, 2024