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RESOLUTION AUTHORIZING AWARDS OF CONTRACTS TO VARIOUS AGENCIES FOR 2025-2027 C.A.R.E.S POOL OF PROVIDERS TO PERFORM PROFESSIONAL SERVICES OF RESPITE/CERTIFIED HOME HEALTH AIDES AND NURSING HOME PLACEMENT, PERSONAL EMERGENCY RESPONSE SYSTEMS AND MEDICATION DISPENSING SYSTEM FOR THE DEPARTMENT OF SENIOR SERVICES FOR THE CONTRACT PERIOD JANUARY 1, 2025 THROUGH DECEMBER 31, 2025 WITH TWO ONE-YEAR OPTIONS TO RENEW AS OUTLINED IN RFP #25-002, PURSUANT TO N.J.S.A. 40A:11-4.1 ET SEQ.
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WHEREAS, the County of Passaic (“County”) is a body politic and corporate pursuant to N.J.S.A. 40:18.1 and vested with all rights contained therein; and
WHEREAS, pursuant to N.J.S.A. 40:20-1, the Board of County Commissioners of the County of Passaic (“County”) is vested with managing the property, finances, and affairs of the County; and
WHEREAS, the County, through its Senior Services Department (hereafter “Department”), provides assistance with senior benefit programs, including home and community services to senior citizens throughout Passaic County; and
WHEREAS, N.J.S.A. 40A:11-4.1 authorizes the County to utilize competitive contracting in lieu of public bidding for procurement of specialized goods and services, the price of which exceeds the bid threshold; and
WHEREAS, N.J.S.A. 40a:11-4.1(b)(2) specifically allows the County to utilize competitive contracting for the operation, management or administration of recreation or social service facilities or programs; and
WHEREAS, pursuant to N.J.S.A. 40A:11-4.3, on June 11, 2024, the Board approved Resolution No. R-24-496 authorizing competitive contracting to award contracts under the Department of Senior Services Area Plan Contract for the 2025-2027 grant period; and
WHEREAS, on October 1, 2024, the Purchasing Agent unsealed responses to RFP-25-002 and, in accordance with the law, on October 3, 2024, a review committee was convened to review the responses to RFP-25-002; and
WHEREAS, in a memorandum attached hereto and made a part hereof, the Executive Director of the Department of Senior Services recommended contract awards as reflected in the attached approved 2025-2027 C.A.R.E.S vendors for a one-year period commencing January 1, 2025 through December 31, 2025 with one-year renewals for 2026 and 2027 and is contingent on the availability of funds; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.4, the County’s request for proposals is a fair and open process, specifically the request for proposals for RFP-25-002 was publicly advertised, awarded under a process that provides for public solicitation of qualifications, established the basis of an award and disclosure process documented in writing prior to any solicitations, and is publicly opened and announced when awarded; and
WHEREAS, funds are available in Account No. G-01-41-802-025-213 or in any account that may be deemed appropriate by the Chief Financial Officer or his designee, and the availability of funds has been contingently certified by the Chief Financial Officer subject to sufficient funds being appropriated by the Board in the 2024 and/or subsequent County budget(s), which is attached hereto and made part of this Resolution; and
WHEREAS, pursuant to N.J.S.A. 52:32-60-1, et seq., vendors executed the Non-Involvement in Prohibited Activities in Russia or Belarus Certification, attached hereto and made part of this Resolution, certifying the vendor is not involved in prohibited activities in Russia and Belarus, and the County confirmed vendor is not identified on the Specially Designated Nationals and Blocked Persons list created by the Office of Foreign Assets Control; and
WHEREAS, this matter was discussed at the December 17, 2024, Health and Human Services Committee meeting and is being recommended to the Board for approval; and
NOW, THEREFORE, LET IT BE RESOLVED, pursuant to N.J.S.A. 40A:11-4.1 et.seq., the Board of County Commissioners of the County of Passaic authorizes a contract award to approved 2025-2027 C.A.R.E.S vendors attached hereto, for the period December 1, 2025 through December 31, 2025 with two one (1)-year options to renew in the amount of Three Hundred Ninety-Five Thousand and 00/000 ($395,000.00) dollars each year; and
LET IT BE FURTHER RESOLVED, that the Clerk to the Board shall print, in the official newspaper, a brief notice stating the nature, duration, service, and amount of the contract and maintain a copy of this resolution on file and available for public inspection in the office of the Clerk to the Board; and
LET IT BE FURTHER RESOLVED, that the Clerk to the Board, County Counsel, the Executive Director of Senior Services, the Purchasing Agent, and Director of the Board are authorized to take any action necessary to carry out the purpose of this Resolution.
JDP December 30, 2024