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RESOLUTION EXERCISING FIRST ONE-YEAR OPTION TO RENEW CONTRACTS UNDER RFP-24-010 WITH CUMAC ECHO, INC. AND NEW HOPE COMMUNITY MINISTRIES A NJ NONPROFIT CORPORATION TO PROVIDE FOOD PANTRY AND FOOD DISTRIBUTION SERVICES TO COUNTY OF PASSAIC RESIDENTS IN CALENDAR YEAR 2025, PURSUANT TO N.J.S.A. 40A:11-4.1, ET SEQ.
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WHEREAS, the County of Passaic (“County”) is a body politic and corporate pursuant to N.J.S.A. 40:18-1 and vested with all rights contained therein; and
WHEREAS, pursuant to N.J.S.A. 40:20-1, the Board of County Commissioners of the County of Passaic (“Board”) is vested with managing the property, finances, and affairs of the County; and
WHEREAS, the Department of Human Services (“Department”) is an umbrella social service agency concerned with planning and funding services for the County’s disadvantaged and homeless citizens; and
WHEREAS, N.J.S.A. 40A:11-4.1, et seq. authorizes the County to utilize competitive contracting in lieu of public bidding for procurement of specialized goods and services, the price of which exceeds the bid threshold; and
WHEREAS, N.J.S.A. 40A:11-4.1(b) specifically authorizes the County to utilize competitive contracting to procure services related to the administration of social service programs, under which this program falls; and
WHEREAS, pursuant to N.J.S.A. 40A:11-4.3, on June 27, 2023, the Board approved Resolution No. R-23-0616, authorizing competitive contracting to procure social services, case management and transportation services for individuals and families who are homeless and at risk of homelessness; and
WHEREAS, on November 22, 2023, the County Purchasing Agent issued RFP-24-010, Food Distribution Grant Administered by the County Department of Human Services (“RFP-24-010”), seeking qualified respondents to provide food distribution and food pantry services to the County, responses to which were received on December 12, 2023; and
WHEREAS, pursuant to N.J.S.A. 40A:11-4.5(d), a review committee was convened and recommended the award of a contract for food distribution services to CUMAC ECHO, Inc., as well as the award of contracts for food pantry services to CUMAC ECHO, Inc. and New Hope Community Ministries A NJ Nonprofit Corporation; and
WHEREAS, on February 2, 2024, the Board approved Resolution No. R-24-41, authorizing the award of a contract to CUMAC ECHO, Inc. for food distribution services, and further authorizing the award of contracts to CUMAC ECHO, Inc. and New Hope Community Ministries A NJ Nonprofit Corporation for food pantry services, all for the 2024 calendar year, with four one-year renewal options to be exercised at the discretion of the Board; and
WHEREAS, the Director of the Department is recommending that the first one-year option to renew be exercised for calendar year 2025, from January 1, 2025 to December 31, 2025, with respect to the following approved vendors and contracts, for a total amount of $98,500:
• CUMAC ECHO, Inc. - food distribution services: $73,500.00
• CUMAC ECHO, Inc. - food pantry services: $12,500.00
• New Hope Community Ministries A NJ Nonprofit Corporation - food pantry services: $12,500.00; and
WHEREAS, pursuant to N.J.S.A. 52:32-60.1, et seq., CUMAC ECHO, Inc. and New Hope Community Ministries A NJ Nonprofit Corporation executed the Non-Involvement in Prohibited Activities in Russia or Belarus Certification, attached hereto and made part of this Resolution, certifying that they are not involved in prohibited activities in Russia and Belarus, and the County confirmed that said vendors are not identified on the Specially Designated Nationals and Blocked Persons list created by the Office of Foreign Assets Control; and
WHEREAS, funds are available in Account No. 5-01-27-160-001-213, or any other account that may be deemed appropriate by the Chief Financial Officer or his designee, and the availability of funds has been contingently certified by the Chief Financial Officer subject to sufficient funds being appropriated by the Board in the 2025 and/or subsequent County budget(s), which is attached hereto and made part of this Resolution; and
WHEREAS, this matter was discussed at the December 17, 2024, Health and Human Services Committee meeting, and is being recommended to the Board for approval.
NOW, THEREFORE, LET IT BE RESOLVED, pursuant to N.J.S.A. 40A:11-4.1, et seq., the Board of County Commissioners of the County of Passaic (hereafter “Board”) hereby exercises the first one-year option to renew with respect to the following approved vendors and contracts under RFP-24-010, Food Distribution Grant Administered by the County Department of Human Services, for a term from January 1, 2025 to December 31, 2025, and for a total amount of $98,500:
• CUMAC ECHO, Inc. - food distribution services: $73,500.00
• CUMAC ECHO, Inc. - food pantry services: $12,500.00
• New Hope Community Ministries A NJ Nonprofit Corporation - food pantry services: $12,500.00; and
LET IT BE FURTHER RESOLVED, that the Clerk of the Board, shall print, in the official newspaper, a brief notice stating the nature, duration, service, and amount of the contracts awarded herein, and maintain a copy of this Resolution on file and available for public inspection in the Office of the Clerk to the Board.
LET IT BE FURTHER RESOLVED, that the Clerk to the Board, Director of the Board, County Counsel, and Director of the Department of Human Services are authorized to take any other steps necessary to carry out the purpose of this Resolution.
NB December 30, 2024