title
RESOLUTION EXERCISING FIRST ONE-YEAR OPTION TO RENEW CONTRACT WITH TABLE TO TABLE, INC. TO PROVIDE FOOD COORDINATION AND DISTRIBUTION SERVICES TO FOOD PANTRIES IN THE UPPER PASSAIC COUNTY AREA UNDER RFP-24-034 FOR THE 2025 CALENDAR YEAR, PURSUANT TO N.J.S.A. 40A:11-4.1, ET.SEQ
body
WHEREAS, the County of Passaic (the “County”) is a government body incorporated pursuant to N.J.S.A. 40:18-1, et seq. and vested with all rights contained therein; and
WHEREAS, pursuant to N.J.S.A. 40:20-1 the Board of County Commissioners for the County of Passaic (hereafter the “Board”) is vested with decision-making powers on behalf of the County; and
WHEREAS, the Department of Human Services (hereafter “Department”) is an umbrella social service agency concerned with planning and funding services for disadvantaged and homeless citizens; and
WHEREAS, N.J.S.A. 40A:11-4.1 authorizes the County to utilize competitive contracting in lieu of public bidding for procurement of specialized goods and services, the price of which exceeds the bid threshold; and
WHEREAS, N.J.S.A. 40A:11-4.1(b) specifically authorizes the County to utilize competitive contracting to procure services related to the administration of social services programs, under which this program falls; and
WHEREAS, pursuant to N.J.S.A. 40A:11-4.3, the Board approved Resolution No. R-23-0616, dated June 27, 2023, authorizing the Department to initiate the RFP process to provide social services, case management, and transportation services for individuals and families who are homeless and at risk of homelessness; and
WHEREAS, on September 19, 2024, the County Purchasing Agent issued RFP-24-034, Up County Food Pantry Distribution Grant Administered by the County Department of Human Services (“RFP-24-034”), responses to which were received on October 10, 2024; and
WHEREAS, in accordance with the law, a review committee was convened and recommended the award of a contract to Table to Table, Inc. to provide food coordination and distribution services to food pantries in the upper Passaic County area; and
WHEREAS, on October 22, 2024, the Board approved Resolution No. R-24-937, authorizing the award of a contract to Table to Table, Inc., to provide food coordination and distribution services to food pantries in the upper Passaic County area for a term from October 1, 2024 to December 31, 2024, with the County retaining four (4) one (1) year options to be exercised at the discretion of the Board, in accordance with the vendor’s response to RFP-24-034; and
WHEREAS, the Director of the Department is recommending that the first one-year option to renew the above-described contract with Table to Table, Inc. be exercised for calendar year 2025, from January 1, 2025 to December 31, 2025, for a total amount of eighty thousand dollars ($80,000.00); and
WHEREAS, pursuant to N.J.S.A. 52:32-60-1, et seq., Table to Table, Inc. executed the Non-Involvement in Prohibited Activities in Russia or Belarus Certification, attached hereto and made part of this Resolution, certifying the vendor is not involved in prohibited activities in Russia and Belarus, and the County confirmed said vendor is not identified on the Specially Designated Nationals and Blocked Persons list created by the Office of Foreign Assets Control; and
WHEREAS, funds are available in Account No. 5-01-30-204-006-213 or any other account that may be deemed appropriate by the Chief Financial Officer or his designee, and the availability of funds has been contingently certified by the Chief Financial Officer subject to sufficient funds being appropriated by the Board in the 2025 and/or subsequent years’ County budget(s); and
WHEREAS, this matter was discussed at the December 17, 2024 meeting of the Health and Human Services Committee and is being recommended to the Board for approval; and
NOW, THEREFORE, LET IT BE RESOLVED, pursuant to N.J.S.A. 40A:11-4.1, et seq., the Board of County Commissioners of the County of Passaic (hereafter “Board”) hereby exercises the first one-year option to renew its contract with Table to Table, Inc. to provide food coordination and distribution services to food pantries in the upper Passaic County area under RFP-24-034, Up County Food Pantry Distribution Grant Administered by the County Department of Human Services, for calendar year 2025, from January 1, 2025 to December 31, 2025, for a total amount of eighty thousand dollars ($80,000.00).
LET IT BE FURTHER RESOLVED, the Clerk to the Board shall print, in the official newspaper, a brief notice stating the nature, duration, service, and amount of the contracts to the approved vendors as stated herein and maintain a copy of the Resolution on file and available for public inspection in the Office of the Clerk to the Board; and
LET IT BE FURTHER RESOLVED, that the Clerk to the Board, Director of the Board, County Counsel, and Director of the Department of Human Services are authorized to take any other steps necessary to carry out the purpose of this Resolution.
NB December 30, 2024