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RESOLUTION AUTHORIZING A LEASE AGREEMENT WITH ELITE EQUINE 3 LLC FOR THE OPERATION OF THE GARRET MOUNTAIN RESERVATION EQUESTRIAN CENTER VIA RE-BID RFP-25-010, PURSUANT TO N.J.S.A. 40:20-1 ET SEQ.
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WHEREAS, the County of Passaic (hereafter “County”) is a body politic and corporate pursuant to N.J.S.A. 40:18-1 and vested with all rights contained therein; and
WHEREAS, pursuant to N.J.S.A. 40:20-1 the Board of County Commissioners for the County of Passaic (hereafter “Board”) are vested with decision-making powers on behalf of the County; and
WHEREAS, the County owns an equestrian facility located in Garret Mountain Reservation in the Borough of Woodland Park; and
WHEREAS, the County is seeking qualified vendors to operate the equestrian facility located at Garret Mountain Reservation in the Borough of Woodland Park; and
WHEREAS, on November 19, 2024, the Purchasing Agent issued RFP-25-010 Re-Bid Operation of the Garret Mountain Reservation Equestrian Center (hereafter “RFP-25-010”); and
WHEREAS, on December 10, 2024, proposals for RFP-25-010 were unsealed by the Purchasing Agent, with only one (1) response from Elite Equine 3 LLC; and
WHEREAS, pursuant to N.J.S.A. 40A:11-4.5(d), the proposal submitted was reviewed and ranked by an evaluation committee based on a methodology for the awarding of competitive contracts, which included technical, management, and cost related criteria; and
WHEREAS, on December 13, 2024, a review committee convened and scored the proposal, and is recommending an award of contract to Elite Equine 3 LLC for a three (3) year period, beginning January 1, 2025 and expiring December 31, 2027 with two (2) one-year options to renew, for a total value of one hundred and eighty thousand ($180,000.00), and subject to the other terms and conditions as set forth in RFP-25-010, as set forth in the memorandum attached to and made part of this Resolution; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.4, the County’s request for proposals is a fair and open process, specifically, RFP-25-010 is publicly advertised, awarded under a process that provides for public solicitation of qualifications, established the basis of an award and disclosure process documented in writing prior to any solicitation, and is publicly opened and announced when awarded; and
WHEREAS, pursuant to N.J.S.A. 40A:11-12, et. seq., the County may, without advertising for bids or having rejected all bids obtained pursuant to advertising thereof, purchase any goods or services under any contract or contracts for such goods or services entered into on behalf of the State of New Jersey by the Division of Purchase and Property in the Department of Treasury; and
WHEREAS, this matter was discussed via email on December 16, 2024, with the Public Works Committee and is being recommended to the Board for approval.
NOW, THEREFORE, LET IT BE RESOLVED, pursuant to N.J.S.A. 40A:11-4.1, the Board of County Commissioners of the County of Passaic authorizes a lease agreement by and between the County of Passaic and Elite Equine 3 LLC for a three (3) year period, beginning January 1, 2025 and expiring December 31, 2027 with two (2) one-year options to renew, for a total value of one hundred and eighty thousand dollars ($180,000.00), and subject to the other terms and conditions as set forth in RFP-25-010.
LET IT BE FURTHER RESOLVED, the Clerk to the Board shall print, in the official newspaper, a brief notice stating the nature, duration, service, and amount of the contract to Elite Equine 3 LLC and maintain a copy of the resolution on file and available for public inspection in the Office of the Clerk to the Board
LET IT BE FURTHER RESOLVED, that the Clerk to the Board, County Counsel, and Director of the Passaic County Board of County Commissioners are authorized to execute an agreement and take any other steps necessary to carry out the purpose of this.
ZMQ December 30, 2024