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RESOLUTION EXERCISING THE FIRST ONE-YEAR OPTION TO RENEW CONTRACTS WITH CHALLENGER FENCE INC., AND CONTINENTAL HARDWARE INC., FOR SPLIT RAIL FENCING SUPPLIES, PER BID SB-24-051 PURSUANT TO N.J.S.A. 40A:12-14 ET SEQ.
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WHEREAS, the County of Passaic (hereafter “County”) is a government body incorporated pursuant to N.J.S.A. 40:18-1, et seq. and vested with all rights contained therein; and
WHEREAS, pursuant to N.J.S.A. 40:20-1 the Board of County Commissioners of the County of Passaic (hereafter “Board”) is vested with decision making powers on behalf of the County; and
WHEREAS, pursuant to N.J.S.A. 40A:11-4, et seq., every contract awarded by the County, for the provision or performance of any goods or services, the cost of which in the aggregate exceeds the bid threshold [40A:11-3], shall be awarded only by resolution of the Board to the lowest responsible bidder after public advertising for bids and bidding thereof; and
WHEREAS, on February 23, 2024, the Purchasing Agent issued Bid SB-24-035 Split Rail Fencing Supplies (hereafter “SB-24-035”) seeking sealed proposals from qualified bidders for the Split Rail Fencing Supplies, to be used on an as-needed basis; and
WHEREAS, on April 23, 2024, the Board passed R-24-379 awarding a contract to 1) American Fence Company Corp., 2) Challenger Fence Inc., and 3) Continental Hardware Inc., for the purchase of Split Rail Fence Supplies for a one-year contract beginning June 1, 2024 and expiring May 31, 2025, with a one year option to renew and an appropriation in the amount of one hundred eighty thousand dollars ($180,000.00); and
WHEREAS, on June 21, 2024, the Purchasing Agent issued bid SB-24-051 Re-Bid Split Rail Fencing Supplies (hereafter “SB-24-051”) seeking sealed proposals from qualified bidders for Split Rail Fencing Supplies, to be used on an as-needed basis; and
WHEREAS, the Board passed Resolution R-24-640 on July 16, 2024 awarding Continental Hardware Inc., Item #3 and Item #4; and
WHEREAS, the Director of the Department of Parks and Recreation is recommending that the Board exercise the one-year option to renew contracts with Challenger Fence Inc., and Continental Hardware Inc., under SB-24-035 for one hundred eighty thousand dollars ($180,000.00), and Challenger Fence, Inc., under SB-24-051 for eighty five hundred dollars ($8,500.00), for the option term beginning on June 1, 2025 through May 31, 2026; and
WHEREAS, funds are available in Account No. O-25-56-635-002-608 or any other account that may be deemed appropriate by the Chief Financial Officer or his designee, and the availability of funds has been contingently certified by the Chief Financial Officer subject to sufficient funds being appropriated by the Board in the 2025 and/or subsequent years’ County budget (s), which is attached to and made part of this Resolution; and
WHEREAS, this matter was discussed at the March 12, 2025 meeting of the Public Works Committee and is being recommended to the Board for approval; and
NOW, THEREFORE, LET IT BE RESOLVED, pursuant to N.J.S.A. 40A:12-14, the Board of County Commissioners of the County of Passaic exercise the one-year option to renew contracts with Challenger Fence Inc., and Continental Hardware Inc., under SB-24-035 for one hundred eighty thousand dollars ($180,000.00), and Challenger Fence, Inc., under SB-24-051 for eighty five hundred dollars ($8,500.00), for the option term beginning on June 1, 2025 through May 31, 2026.
LET IT BE FURTHER RESOLVED, that the Clerk to the Board, County Counsel, and the Director of the Board of County Commissioners are authorized to take any other steps necessary to carry out the purpose of this Resolution.
ZMQ March 25, 2025