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RESOLUTION AUTHORIZING AN AWARD OF CONTRACT TO MODERN OFFICE SYSTEMS, LLC, FOR MUSEUM QUALITY AND GRADED STORAGE CABINETS FOR USE AT ALL COUNTY MUSUEMS, FOR THE DEPARTMENT OF CULTURAL & HISTORIC AFFAIRS, PURSUANT TO N.J.S.A. 40A:11-5(q)
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WHEREAS, the County of Passaic (hereafter “County”) is a government body incorporated pursuant to N.J.S.A. 40:18-1, et seq. and vested with all rights contained therein; and
WHEREAS, pursuant to N.J.S.A. 40:20-1 the Board of County Commissioners for the County of Passaic (hereafter “Board”) are vested with decision making powers on behalf of the County; and
WHEREAS, pursuant to N.J.S.A. 40A:11-5(q), contracts may be negotiated and awarded by the Board without public advertising for bids and bidding thereof and shall be awarded by resolution of the Board if it is for the acquisition of library and educational goods and services; and
WHEREAS, Modern Office Systems, LLC, provided a quote for museum quality and graded storage cabinets to the Department of Cultural & Historic Affairs, in a total amount not to exceed two hundred sixty-two thousand four hundred eighty dollars ($262,480.00), which is being recommended for approval by the Director of the Department of Cultural & Historic Affairs; and
WHEREAS, Modern Office Systems, LLC, executed and notarized the County’s Business Entity Disclosure Certification for non-fair and open contracts required pursuant to N.J.S.A. 19:44A-20.8, which is attached to and made part of this resolution; and
WHEREAS, funds are available in Account No. G-01-41-786-024-906, or any other account that may be deemed appropriate by the Chief Financial Officer or his designee, and the availability of funds has been contingently certified by the Chief Financial Officer subject to sufficient funds being appropriated by the Board in the 2024 and/or subsequent years’ County budget(s), which is attached to and made part of this Resolution; and
WHEREAS, this matter was discussed at the March 12, 2025 meeting of the Public Works Committee, and is being recommended to the Board for approval; and
NOW, THEREFORE LET IT BE RESOLVED, pursuant to N.J.S.A. 40A:11-5(q), the Board of County Commissioners of the County of Passaic authorizes an award of contract to Modern Office Systems, LLC, in a total amount not to exceed two hundred sixty-two thousand four hundred eighty dollars ($262,480.00) for museum quality and graded storage cabinets for use at all County museums, as recommended by the Director of the Department of Cultural & Historic Affairs.
LET IT BE FURTHER RESOLVED, the Clerk to the Board shall print, in the official newspaper, a brief notice stating the nature, duration, service, and amount of the contract to the Modern Office Systems, LLC, and maintain a copy of the resolution on file and available for public inspection in the Office of the Clerk to the Board.
LET IT BE FURTHER RESOLVED, that the Clerk to the Board, County Counsel, and the Director of the Board are authorized to take any other steps necessary to carry out the purpose of this resolution.
KJB March 25, 2025