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RESOLUTION AUTHORIZING CONTRACT MODIFICATION NO. 1 TO HMR ARCHITECTS TO PROVIDE CONSTRUCTION ADMINISTRATION SERVICES FOR THE PASSAIC COUNTY COURT HOUSE EXTERIOR RESTORATION PROJECT IN THE CITY OF PATERSON, RFQ-25-064, PURSUANT TO N.J.A.C. 5:30-11.6.
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WHEREAS, the County of Passaic (hereafter “County”) is a body politic and corporate pursuant to N.J.S.A. 40:18-1 and vested with all rights contained therein; and
WHEREAS, pursuant to N.J.S.A. 40:20-1 the Board of County Commissioners of the County of Passaic (hereafter “Board”) is vested with managing the property, finances, and affairs of the County; and
WHEREAS, pursuant to N.J.S.A. 40A:11-5, et seq. the County issued RFQ-25-064, Preservation Architects Architectural Historians, Archeologists, Cultural Resource Management Consultants, Etc. for Calendar Year 2025 (hereafter “RFQ-25-064”) seeking qualifications for a pool of professional consultants for calendar year 2025, to be hired on an as-needed basis by the County; and
WHEREAS, on January 21, 2025, the Board passed Resolution No. R-25-0064, qualifying a pool of preservation architects, architectural historians, archaeologists, and cultural resource management consultants for calendar year 2025, as recommended by the Passaic County Engineer, to be hired on an as-needed basis, which included HMR Architects; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.4, the County’s request for qualifications is a fair and open process, specifically, the qualification for the pool of preservation architects, architectural historians, archaeologists, and cultural resource management consultants for calendar year 2025 is publicly advertised, awarded under a process that provides for public solicitation of qualifications, established the basis of an award and disclosure process documented in writing prior to any solicitation, and is publicly opened and announced when awarded; and
WHEREAS, on August 13, 2024, the Board passed Resolution No. R-24-0784, authorizing an award of contract to HMR Architects, to provide construction administration services for the Court House Restoration Project at the Passaic County Courthouse, 71 Hamilton Street in the City of Paterson, in an amount not to exceed three hundred thirty-four thousand three hundred seventy dollars ($334,370.00); and
WHEREAS, pursuant to N.J.A.C. 5:30-11.6, the County can authorize contract modifications for professional services and extraordinary unspecifiable services, when the change is outside the original scope of activities of the original contract, provided that any change beyond the original scope of activities shall be made by amendatory contract approved by the governing body; and
WHEREAS, the Director of the Department of Cultural & Historic Affairs is recommending that the Board authorize Contract Modification No. 1 to HMR Architects, to address an error on conservation costs, in the increased amount of five thousand one hundred thirty dollars ($5,130.00), with a new total contract amount, as a result of the increase, in the amount of three hundred thirty-none thousand five hundred dollars ($339,500.00); and
WHEREAS, funds are available in Account No., C-04-55-183-001-920 or any other account that may be deemed appropriate by the Chief Financial Officer or his designee, and the availability of funds has been contingently certified by the Chief Financial Officer subject to sufficient funds being appropriated by the Board in the 2025 and/or subsequent years’ County budget(s), which is attached to and made part of this Resolution; and
WHEREAS, this matter was discussed at the March 12, 2025 meeting of the Public Works Committee, and is being recommended for approval.
NOW, THEREFORE, LET IT BE RESOLVED, pursuant to N.J.A.C. 5:30-11.6, that the Board of County Commissioners of the County of Passaic hereby authorizes Contract Modification No. 1 to HMR Architects, in the increased amount of five thousand one hundred thirty dollars ($5,130.00), with a new total contract amount, as a result of the increase, in the amount of three hundred thirty-none thousand five hundred dollars ($339,500.00), as recommended by the Director of the Department of Cultural & Historic Affairs.
LET IT BE FURTHER RESOLVED, the Clerk to the Board shall print, in the official newspaper, a brief notice stating the nature, duration, service, and amount of the contract to HMR Architects. and maintain a copy of the resolution on file and available for public inspection in the Office of the Clerk to the Board.
LET IT BE FURTHER RESOLVED, that the Clerk of the Board, County Counsel, and Director of the Board of County Commissioners are authorized to execute the contract and take any other steps necessary to carry out the purpose of this Resolution.
KJB March 25, 2025