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RESOLUTION EXERCISING SECOND ONE-YEAR OPTION TO RENEW UNDER RFP-23-016 TO MONARCH HOUSING ASSOCIATES, INC. TO PROVIDE A FULL RANGE OF PLANNING AND COORDINATION SERVICES AND MANAGE THE CONTINUUM OF CARE PROGRAM, PURSUANT TO N.J.S.A. 40A:11-4.1, ET SEQ.
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WHEREAS, the County of Passaic (the “County”) is a government body incorporated pursuant to N.J.S.A. 40:18-1, et seq. and vested with all rights contained therein; and
WHEREAS, pursuant to N.J.S.A. 40:20-1 the Board of County Commissioners for the County of Passaic (hereinafter the “Board”) are vested with decision-making powers on behalf of the County; and
WHEREAS, the Department of Human Services (hereafter “Department”) is an umbrella social service agency concerned with planning and funding services for disadvantaged and homeless citizens; and
WHEREAS, N.J.S.A. 40A:11-4.1 authorizes the County to utilize competitive contracting in lieu of public bidding for procurement of specialized goods and services, the price of which exceeds the bid threshold; and
WHEREAS, N.J.S.A. 40A:11-4.1(m) specifically authorizes the County to utilize competitive contracting for consulting services; and
WHEREAS, pursuant to N.J.S.A. 40A:11-4.3, the Board approved Resolution No. R-23-0225 dated March 14, 2023 authorizing the Department to initiate the RFP process hire a consultant to provide coordination of Housing and Urban Development Continuum of Care Activities for Passaic County; and
WHEREAS, on April 21, 2023, the Purchasing Agent unsealed responses to Planning and Coordination of HUD Continuum of Care Activities Administered by the County Department of Human Services, RFP-23-016 (hereafter “RFP-23-016”); and
WHEREAS, in accordance with the law, a Review Committee was convened to review the responses to RFP-23-016, and in a memorandum dated April 21, 2023 recommended an award of contract to Monarch Housing Associates, Inc., in the amount of One Hundred Seven Thousand ($107,000.00) Dollars for a term of August 1, 2023 to July 31, 2024, with three one-year options to renew as follows:
FIRST YEAR OPTION: August 1, 2024 to July 31, 2025;
SECOND YEAR OPTION: August 1, 2025 to July 31, 2026; and
THIRD YEAR OPTION: August 1, 2026 to July 31, 2027.
WHEREAS, pursuant to N.J.S.A. 19:44A-20.4, the County’s request for proposals is a fair and open process, specifically, the request for proposals for the projects under RFP-23-016 are publicly advertised, awarded under a process that provides for public solicitation of qualifications, established the basis of an award and disclosure process documented in writing prior to any solicitation, and is publicly opened and announced when awarded; and
WHEREAS, pursuant to Resolution R-23-0451, dated May 9, 2023, the Board authorized an award of contract to Monarch Housing Associates, Inc., to provide full range of planning and coordination services and manage the continuum of care program for a term of August 1, 2023 to July 31, 2024 with three one-year options to renew; and
WHEREAS, pursuant to Resolution R-24-564 dated June 25, 2024, the Board authorized the first year option to Monarch Housing Associates, Inc., for a term of August 1, 2024 to July 31, 2025; and
WHEREAS, the Director of the Department is now requesting to utilize the second year option to Monarch Housing Associates, Inc.;
WHEREAS, the term period is from August 1, 2025 to July 31, 2026 and the full award amount is contingent on adoption of the 2026 County budget; and
WHEREAS, funds are available in Account Nos. 5-01-30-204-007-213 in the amount of $37,500.00; 6-01-30-204-007-213 in the amount of $52,500.00; and 5-01-30-204-006-213 in the amount of $17,000.00, or any other account that may be deemed appropriate by the Chief Financial Officer or his designee, and the availability of funds has been contingently certified by the Chief Financial Officer subject to sufficient funds being appropriated by the Board in the 2025 and/or subsequent years’ County budget(s), which is attached to and made part of this Resolution; and
WHEREAS, pursuant to N.J.S.A. 52:32-60-1, et seq., vendor executed the Non-Involvement in Prohibited Activities in Russia or Belarus Certification, attached hereto and made part of this Resolution, certifying the vendor is not involved in prohibited activities in Russia and Belarus, and the County confirmed vendor is not identified on the Specially Designated Nationals and Blocked Persons list created by the Office of Foreign Assets Control; and
WHEREAS, this matter was discussed at the July 8, 2025 meeting of the Health and Human Services Committee and is being recommended to the Board for approval; and
NOW, THEREFORE, LET IT BE RESOLVED, pursuant to N.J.S.A. 40A:11-4.1, et seq., the Board of County Commissioners of the County of Passaic (hereafter “Board”) is authorizing the exercise of the second year option to the contract award for Monarch Housing Associates, Inc., for Planning and Coordination of HUD Continuum of Care Activities Administered by the County Department of Human Services, RFP-23-016, in for a term of August 1, 2025 to July 31, 2026; and
LET IT BE FURTHER RESOLVED, that the Clerk to the Board, Director of the Board, and County Counsel are authorized to take any other steps necessary to carry out the purpose of this Resolution.
JDP July 15, 2025