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RESOLUTION AUTHORIZING AN AWARD OF CONTRACT TO SMITH SONDY ASPHALT CONSTRUCTION COMPANY, INC., FOR 2025 PASSAIC COUNTY ROAD RESURFACING PROJECT, PER BID C-25-015, PURSUANT TO N.J.S.A 40A: 11-4, ET SEQ.
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WHEREAS, the County of Passaic (hereafter “County”) is a government body incorporated pursuant to N.J.S.A. 40:18-1, et seq. and vested with all rights contained therein; and
WHEREAS, pursuant to N.J.S.A. 40:20-1, the Board of County Commissioners of the County of Passaic (hereafter “Board”) is vested with decision making powers on behalf of the County; and
WHEREAS, pursuant to N.J.S.A. 40A:11-4, et seq., every contract awarded by the County, for the provision or performance of any goods or services, the cost of which in the aggregate exceeds the bid threshold [40A:11-3], shall be awarded only by resolution of the Board to the lowest responsible bidder after public advertising for bids and bidding thereof; and
WHEREAS, on June 12, 2025 the Purchasing Agent issued County of Passaic Road Resurfacing Program, 2025, Bid No. C-25-015 (hereafter “C-25-015”) seeking sealed proposals from qualified bidders for the 2025 County Road Resurfacing Program; and
WHEREAS, on July 2, 2025 bids were unsealed for C-25-015 by the Purchasing Agent and one bid was received from Smith Sondy Asphalt Construction Co., Inc., with a bid amount of four million three hundred sixty-seven thousand three hundred twenty-two dollars and ninety-five cents ($4,367,322.95), plus an alternate bid of one million seven hundred sixty-three thousand eight hundred twenty-four dollars and nineteen cents ($1,763,824.19); and
WHEREAS, the County Engineer is recommending an award of contract to Smith Sondy Asphalt Company, Inc. for the 2025 County Road Resurfacing Program, including the Alternate Bid, in a total amount not to exceed six million one hundred thirty-one thousand one hundred forty-seven dollars and fourteen cents ($6,131,147.14) as the lowest responsible bidder; and
WHEREAS, the County complied with the legal requirements as set forth under N.J.S.A. 40A:11-23 and the County is making the award of contract within sixty (60) days of the bid opening, as required under N.J.S.A. 40A:11-24(a); and
WHEREAS, a portion of this project is being partially funded by a 2025 New Jersey Department of Transportation County Aid Grant; and
WHEREAS, this award is subject to concurring approval from the New Jersey Department of Transportation; and
WHEREAS, funds are available in Account Nos. C-04-55-192-001-901, C-04-55-166-002-906, C-04-55-166-002-910, C-04-55-182-002-901, or any other account that may be deemed appropriate by the Chief Financial Officer or his designee, and the availability of funds has been contingently certified by the Chief Financial Officer subject to sufficient funds being appropriated by the Board in the 2025 and/or subsequent years’ County budget (s), which is attached to and made part of this Resolution; and
WHEREAS, this matter was discussed via email on July 7, 2025 by the Public Works Committee, and is being recommended to the Board for approval.
NOW, THEREFORE, LET IT BE RESOLVED, pursuant to N.J.S.A. 40A:11-1, et seq. the Board of County Commissioners of the County of Passaic authorizes an award of contract to Smith Sondy Asphalt Company, Inc., for the 2025 County Road Resurfacing Program under C-25-015 in an amount not to exceed six million one hundred thirty-one thousand one hundred forty-seven dollars and fourteen cents ($6,131,147.14), which includes the Alternate Bid, as recommended by the County Engineer.
LET IT BE FURTHER RESOLVED, that the Chief Financial Officer is authorized to appropriate six million one hundred thirty-one thousand one hundred forty-seven dollars and fourteen cents ($6,131,147.14) to be used by the Engineering Department for the 2025 County Roadway Resurfacing Program, to be used on an as-needed basis.
LET IT BE FURTHER RESOLVED, pursuant to N.J.A.C. 5:30-11.10, the County is authorized to award and increase the contract amount under contracts competitively bid pursuant to N.J.S.A. 40A:11-4, where such contracts are deemed open-end contracts.
LET IT BE FURTHER RESOLVED, that the Clerk of the Board, County Counsel, Director of the Board of County Commissioners, County Engineer, County Finance Officer, and Purchasing Agent are authorized to execute an agreement with Smith Sondy Asphalt Construction Co., Inc. and take any other steps necessary to carry out the purpose of this Resolution.
KJB July 15, 2025