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RESOLUTION AUTHORIZING CONTRACT MODIFICATION NO. 3 FOR GREENMAN-PEDERSEN INC., FOR THE TWO BRIDGES ROAD BRIDGE OVER POMPTON RIVER AND WEST BELT EXTENSION PROJECT, PURSUANT TO N.J.A.C. 5:30-11.6, ET SEQ.
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WHEREAS, the County of Passaic (hereafter “County”) is a government body incorporated pursuant to N.J.S.A. 40:18-1, et seq. and vested with all rights contained therein; and
WHEREAS, pursuant to N.J.S.A. 40:20-1 the Board of County Commissioners for the County of Passaic are vested with decision-making powers on behalf of the County; and
WHEREAS, the County is undertaking the construction of the Two Bridges Road Bridge over the Pompton River and West Belt Extension Project; and
WHEREAS, pursuant to N.J.S.A. 40A:11-5, et seq., any contract in the amount of which exceeds the bid threshold, may be negotiated and awarded by the governing body without public advertising for bids and bidding therefor and shall be awarded by resolution of the governing body if, the subject matter consists of professional services; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.4, the County’s request for qualifications is a fair and open process, specifically, the qualification for the pool of engineers, architects, land surveyors, planners, landscape architects, and environment health and safety engineers for calendar year 2020 is publicly advertised, awarded under a process that provides for public solicitation of qualifications, established the basis of an award and disclosure process documented in writing prior to any solicitation, and is publicly opened and announced when awarded; and
WHEREAS, on December 30, 2019, the Board passed Resolution No. R20191231 qualifying a pool of engineers, architects, land surveyors, planners, landscape architects, and environment health and safety engineers for calendar year 2020, as recommended by the Acting Passaic County Engineer, to be hired on an as-needed basis, which included Greenman Pedersen, Inc.; and
WHEREAS, on August 14, 2018, the Board passed Resolution No. R20180661 authorizing an award of contract to Greenman Pedersen, Inc. for professional services related to the engineering, design, and inspection of the Two Bridges Road Bridge over Pompton River and West Belt Extension Project (hereafter “Project”), which is being funded by a granted secured by the County from the New Jersey Department of Transportation (hereafter “NJDOT”) and was done through a procurement process as approved by the North Jersey Transportation Planning Authority and NJDOT; and
WHEREAS, on December 29, 2020, the Board passed Resolution R20201191 authorizing Contract Modification No. 1 for Greenman-Pedersen, Inc., in the increase amount of forty-three thousand one hundred sixty-three dollars and sixty cents ($43,163.60) for professional services related to the engineering, design, and inspection of the Two Bridges Road Bridge over Pompton River and West Belt Extension Project; and
WHEREAS, on December 28, 2023, the Board passed Resolution R-23-1238 authorizing Contract Modification No. 2 to Greenman-Pedersen, Inc., due to the extension of contract time on the project in the amount of one hundred ten thousand, five hundred dollars ($110,500), with a new total contract amount, as a result of the increase, in the amount of two million, nine hundred forty-four thousand, two hundred sixty-four dollars, sixty cents ($2,944,264.60); and
WHEREAS, pursuant to N.J.A.C. 5:30-11.6, the County can authorize contract modifications for professional services and extraordinary unspecifiable services, when the change is outside the original scope of activities of the original contract, provided that any change beyond the original scope of activities shall be made by amendatory contract approved by the governing body; and
WHEREAS, the Acting Passaic County Engineer is recommending that the Board authorize Contract Modification No. 3 to Greenman-Pedersen, Inc., due to continued delays by the contractor in submitting paperwork required for project closeout in the amount of sixty four thousand five hundred dollars ($64,500.00) with a new total contract amount, as a result of the increase, in the amount of three million one hundred nineteen thousand two hundred sixty four dollars and sixty cents ($3,119,264.60); and
WHEREAS, funds are available in Account No. G-01-45-715-019-903, or any other account that may be deemed appropriate by the Chief Financial Officer or his designee, and the availability of funds has been contingently certified by the Chief Financial Officer subject to sufficient funds being appropriated by the Board in the 2025 and/or subsequent years’ County budget(s), which is attached to and made part of this Resolution; and
WHEREAS, this matter was discussed at the July 30, 2025, meeting of the Public Works Committee and being recommended to the Board of County Commissioners for the County of Passaic for approval; and
NOW, THEREFORE, LET IT BE RESOLVED, pursuant to N.J.A.C. 5:30-11.6, that the Board of County Commissioners of the County of Passaic hereby authorizes Contract Modification No. 3 to Greenman-Pedersen, Inc., due to continued delays by the contractor in submitting paperwork required for project closeout in the amount of sixty four thousand five hundred dollars ($64,500.00) with a new total contract amount, as a result of the increase, in the amount of three million one hundred nineteen thousand two hundred sixty four dollars and sixty cents ($3,119,264.60)
LET IT BE FURTHER RESOLVED, the Clerk of the Board shall print, in the official newspaper, a brief notice stating the nature, duration, service, and amount of the contract modification to Greenman-Pedersen Inc, and maintain a copy of the resolution on file and available for public inspection in the Office of the Clerk of the Board.
LET IT BE FURTHER RESOLVED, that the Clerk of the Board, County Counsel, and Director of the Board of County Commissioners are authorized to execute the contract and take any other steps necessary to carry out the purpose of this resolution.
ZMQ August 12, 2025