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RESOLUTION AMENDING RESOLUTION NO. R-25-791 AUTHORIZING CONTRACT AWARDS TO VARIOUS VENDORS FOR PRINTING SERVICES FOR THE COUNTY OF PASSAIC, PURSUANT TO N.J.S.A. 40A:11-4 AND SB-25-054
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WHEREAS, the County of Passaic (“County”) is a body politic and corporate pursuant to N.J.S.A. 40:18-1 and vested with all rights contained therein; and
WHEREAS, pursuant to N.J.S.A. 40:20-1, the Board of County Commissioners of the County of Passaic (“Board”) is vested with managing the property, finances, and affairs of the County; and
WHEREAS, pursuant to N.J.S.A. 40A:11-4, every contract awarded by the County for the provision or performance of any goods or services, the cost of which in the aggregate exceeds the bid threshold established pursuant to N.J.S.A. 40A:11-3, shall be awarded by resolution of the Board to the lowest responsible bidder after public advertising for bids and bidding thereof; and
WHEREAS, on June 25, 2025, the Passaic County Purchasing Agent issued SB-25-054, Printing Bid for Passaic County and Institutions (“SB-25-054”), seeking sealed proposals from qualified respondents to providing printing services; and
WHEREAS, after unsealing bids for SB-25-054 on July 17, 2025, the Purchasing Agent recommended a contract award to: (1) Alleanza Prosphera LLC; (2) America Global Supply LLC; (3) Buyme TX LLC; (4) Checkomatic Inc.; (5) Concept Printing, Inc.; (6) Imprint Penny LLC; (7) Indiana Printing and Publishing Co.; (8) Master Office Supply LLC; and (9) Parsells Printing and Design LLC, on a line-item basis for a contract term beginning October 1, 2025 and terminating September 30, 2027, for a total amount not to exceed five hundred twenty-four thousand dollars ($524,000.00); and
WHEREAS, Alleanza Prosphera LLC; America Global Supply LLC; Buyme TX LLC; Checkomatic Inc.; Imprint Penny LLC; Indiana Printing and Publishing Co.; Master Office Supply LLC; and Parsells Printing and Design LLC agreed to extend pricing under the Passaic County CO-OP #38PCCP; and
WHEREAS, this matter was discussed at the August 27, 2025 Administration and Finance Committee meeting, and was recommended to the Board for approval; and
WHEREAS, consistent with the above-described recommendations, the Board adopted Resolution No. R-25-791 on September 9, 2025, authorizing the award of contracts for printing services as per Schedule A, which was attached to and made a part of Resolution No. R-25-791; and
WHEREAS, on September 15, 2025, prior to the execution of the relevant contract, America Global Supply LLC informed the County that, due to an unintentional transcription error, it had submitted incorrect pricing in its response to SB-25-054 for Items 1-6 and 1-7, and that it would be impossible for it to provide those items under the erroneous pricing; and
WHEREAS, the Purchasing Agent is recommending that the contracts awarded pursuant to SB-25-054 be amended only for the limited purpose of rescinding the award of Items 1-6 and 1-7 to America Global Supply LLC, and awarding Items 1-6 and 1-7 to the next lowest bidder, Imprint Penny LLC, resulting in a reduction in the award to America Global Supply LLC by six thousand eight hundred twenty-eight dollars ($6,828.00) to a new total not to exceed fourteen thousand one hundred seventy-two dollars ($14,172.00), and an increase in the award to Imprint Penny LLC by twenty-four thousand dollars ($24,000.00) to a new total not to exceed one hundred thirty-nine thousand dollars ($139,000.00), for a new total amount across all contracts awarded under SB-25-054 not to exceed five hundred forty-one thousand one hundred seventy-two dollars ($541,172.00); and
WHEREAS, pursuant to N.J.S.A. 52:32-60-1, et seq., Imprint Penny LLC executed the Non-Involvement in Prohibited Activities in Russia or Belarus Certification, attached hereto and made part of this Resolution, certifying that it is not involved in prohibited activities in Russia and Belarus, and the County confirmed that Imprint Penny LLC is not identified on the Specially Designated Nationals and Blocked Persons list created by the Office of Foreign Assets Control; and
WHEREAS, funds are available in any account that may be deemed appropriate by the Chief Financial Officer or his designee, and the availability of funds has been contingently certified by the Chief Financial Officer subject to sufficient funds being appropriated by the Board in the 2025 and/or subsequent County budgets(s), which is attached hereto and made part of this Resolution; and
WHEREAS, this matter was discussed by the Administration and Finance Committee meeting and is being recommended to the Board for approval.
NOW, THEREFORE, LET IT BE RESOLVED, pursuant to N.J.S.A. 40A:11-4, the Board of County Commissioners of the County of Passaic hereby amends Resolution No. R-25-791 and its attached Schedule A only to reflect that Items 1-6 and 1-7 are awarded to Imprint Penny LLC instead of America Global Supply LLC, resulting in a reduction in the award to America Global Supply LLC by six thousand eight hundred twenty-eight dollars ($6,828.00) to a new total not to exceed fourteen thousand one hundred seventy-two dollars ($14,172.00), and an increase in the award to Imprint Penny LLC by twenty-four thousand dollars ($24,000.00) to a new total not to exceed one hundred thirty-nine thousand dollars ($139,000.00), for a new total amount across all contracts awarded under SB-25-054 not to exceed five hundred forty-one thousand one hundred seventy-two dollars ($541,172.00).
LET IT BE FURTHER RESOLVED, that all other terms and conditions set forth in Resolution No. R-25-791, to the extent not inconsistent with this Resolution, are hereby ratified and shall remain in full force and effect.
LET IT BE FURTHER RESOLVED, that the Clerk to the Board, County Counsel, Purchasing Agent, Chief Financial Officer, and Director of the Board are authorized to take any action necessary to carry out the purpose of this Resolution.
NB September 30, 2025