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RESOLUTION AUTHORIZING THE PASSAIC COUNTY SHERIFF’S OFFICE TO EXERICISE THE FIRST ONE-YEAR OPTION TO EXTRA DUTY SOLUTIONS, FOR ADMINISTRATION OF CONTRACT ROAD WORK/SECURITY DETAILS AND STAFF SCHEDULING SOFTWARE, PER BID RFP-23-029, PURSUANT TO N.J.S.A. 40A:11-4.1, ET SEQ.
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WHEREAS, the County of Passaic (hereafter “County”) is a body politic and corporate pursuant to N.J.S.A. 40:18-1 and vested with all rights contained therein; and
WHEREAS, pursuant to N.J.S.A. 40:20-1 the Board of County Commissioners of the County of Passaic (hereafter “Board”) is vested with managing the property, finances, and affairs of the County; and
WHEREAS, the Passaic County Sheriff’s Office (hereinafter “PCSO”) desires to contract with an outside vendor to provide Administration of Contract Road Work/Security Detail and staff scheduling software; and
WHEREAS, N.J.S.A. 40A:11-4.1 authorizes the County to utilize competitive contracting in lieu of public bidding for procurement of specialized goods and services, the price of which exceeds the bid threshold; and
WHEREAS, N.J.S.A. 40A:11-4.1(m) specifically authorizes the County to utilize competitive contracting to vendors for consulting services; and
WHEREAS, pursuant to N.J.S.A. 40A:11-4.3, the Board of County Commissioners of the County of Passaic (hereinafter “Board”) approved Resolution No. R-23-0840, authorizing competitive contracting for consulting services to oversee and manage the off duty job program and time management software; and
WHEREAS, on September 20, 2023 the Passaic County Purchasing Agent issued RFP-23-029, Administration of Contracted Road Work/Security Details as well as Staff Scheduling Software for the Passaic County Sheriff’s Office (hereinafter “RFP-23-029”), seeking a qualified consultant to administer and schedule contract road work for PCSO; and
WHEREAS, on October 19, 2023, responses to RFP-23-029 were unsealed, with only one respondent, Extra Duty Solutions, providing a response; and
WHEREAS, on November 21, 2023, the Board passed Resolution No. R-23-1095, authorizing an award of contract to Extra Duty Solutions to provide services under RFP-23-029 at no cost to the County, for the time period of December 1, 2023 through November 30, 2025, with three (3) one-year options to extend; and
WHEREAS, PCSO is now recommending that the Board exercise the first one-year option for the contract with Extra Duty Solutions under RFP-23-029, for the period beginning December 1, 2025 and expiring November 30, 2026; and
WHEREAS, this matter was discussed at the October 7, 2025 meeting of the Law and Public Safety Committee and is being recommended to the Board of for approval; and
NOW, THEREFORE, LET IT BE RESOLVED, pursuant to N.J.S.A. 40A:11-4.1 et seq., the Board of County Commissioners of the County of Passaic is exercising the first one year option to Extra Duty Solutions under RFP-23-029, for the period beginning December 1, 2025 and expiring November 30, 2026.
LET IT BE FURTHER RESOLVED, the Clerk to the Board shall print, in the official newspaper, a brief notice stating the nature, duration, service, and amount of the contract to Extra Duty Solutions, and maintain a copy of the resolution on file and available for public inspection in the Office of the Clerk to the Board; and
LET IT BE FURTHER RESOLVED, that the Clerk to the Board, County Counsel, and Director of the Board of County Commissioners of the County of Passaic are authorized to execute an agreement and take any other steps necessary to carry out the purpose of this resolution.
KJB October 14, 2025