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RESOLUTION AUTHORIZING THE PURCHASE OF GOODS FROM A. RIFKIN CO. FOR EQUIPMENT NECESSARY FOR THE GENERAL ELECTION ON BEHALF OF THE PASSAIC COUNTY SUPERINTENDENT OF ELECTIONS, PURSUANT TO N.J.S.A. 40A:11-5(L)
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WHEREAS, the County of Passaic (“County”) is a body politic and corporate pursuant to N.J.S.A. 40:18-1 and vested with all rights contained therein; and
WHEREAS, pursuant to N.J.S.A. 40:20-1, the Board of County Commissioners of the County of Passaic (“Board”) is vested with managing the property, finances, and affairs of the County; and
WHEREAS, pursuant to N.J.S.A. 19:32-1, et seq., the Office of the Superintendent of Elections (“Superintendent”) is responsible for the supervision of all elections in Passaic County, the custody and maintenance of voter records, voter registration, and the custody and maintenance of voting machines; and
WHEREAS, pursuant to N.J.S.A. 40A:11-5(l), any contract amount that exceeds the bid threshold, may be negotiated and awarded by the Board without public advertising for bids and bidding therefor and shall be awarded by resolution of the Board, if those goods or services are necessary or required to prepare and conduct an election; and
WHEREAS, the Superintendent is requesting authorization to purchase supplies and equipment necessary to prepare for and conduct elections, including rolling ballot cartridge bags and custom collapsible rolling supply bags, from A. Rifkin Co. pursuant to the attached quote, for an amount not to exceed one hundred one thousand three hundred sixteen dollars ($101,316.00); and
WHEREAS, A. Rifkin Co. executed and notarized the County’s Business Entity Disclosure Certification for non-fair and open contracts required pursuant to N.J.S.A. 19:44A-20.8, which is attached to and made part of this Resolution; and
WHEREAS, pursuant to N.J.S.A. 52:32-60-1, et seq., A. Rifkin Co. executed the Non-Involvement in Prohibited Activities in Russia or Belarus Certification, attached hereto and made part of this Resolution, certifying that it is not involved in prohibited activities in Russia and Belarus, and the County confirmed that A. Rifkin Co. is not identified on the Specially Designated Nationals and Blocked Persons list created by the Office of Foreign Assets Control; and
WHEREAS, funds are available in Account No. 5-01-22-141-001-E01, or any other account that may be deemed appropriate by the Chief Financial Officer or his designee, and the availability of funds has been contingently certified by the Chief Financial Officer subject to sufficient funds being appropriated by the Board in the 2025 and/or subsequent years’ County budget(s), which is attached to and made part of this Resolution; and
WHEREAS, this matter was discussed at the December 17, 2025, meeting of the Administration and Finance Committee, and is being recommended to the Board for approval.
NOW, THEREFORE, LET IT BE RESOLVED, pursuant to N.J.S.A. 40A:11-5(1), that the Board of County Commissioners of the County of Passaic authorizes the purchase from A. Rifkin Co. of supplies and equipment necessary for the Superintendent’s Office to prepare for and conduct elections, pursuant to the attached quote, for an amount not to exceed one hundred one thousand three hundred sixteen dollars ($101,316.00)
LET IT BE FURTHER RESOLVED, the Clerk to the Board shall print, in the official newspaper, a brief notice stating the nature, duration, service, and amount of the contract to A. Rifkin Co., and maintain a copy of the resolution on file and available for public inspection in the Office of the Clerk of the Board.
LET IT BE FURTHER RESOLVED, that the Clerk to the Board, County Counsel, Director of the Board, Superintendent of Elections, and Purchasing Agent are authorized to take any other steps necessary to carry out the purpose of this Resolution.
NB December 29, 2025