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RESOLUTION AUTHORIZING THE PURCHASE OF COMPUTERS AND RELATED EQUIPMENT FROM SHI INTERNATIONAL CORP. FOR THE OFFICE OF THE SUPERINTENDENT OF ELECTIONS, PURSUANT TO N.J.S.A. 40A:11-10
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WHEREAS, the County of Passaic (“County”) is a body politic and corporate pursuant to N.J.S.A. 40:18-1 and vested with all rights contained therein; and
WHEREAS, pursuant to N.J.S.A. 40:20-1, the Board of County Commissioners of the County of Passaic (“Board”) is vested with managing the property, finances, and affairs of the County; and
WHEREAS, pursuant to N.J.S.A. 19:32-1, et seq., the Office of the Superintendent of Elections (“Superintendent”) is responsible for the supervision of all elections in Passaic County, the custody and maintenance of voter records, voter registration, and the custody and maintenance of voting machines; and
WHEREAS, pursuant to N.J.S.A. 40A:11-10, et seq., the governing bodies of two or more contracting units may provide by joint agreement for the provision and performance of goods and services for use by their respective jurisdictions; and
WHEREAS, by virtue of Resolution No. R20170119, the County is a member of Bergen County’s New Jersey Cooperative Purchasing Alliance (“NJCPA”), which awarded a contract to multiple vendors for Computer Equipment & Peripherals, Contract #CK04, Bid #24-38, including SHI International Corp., a New Jersey corporation engaged in the business of information technology services, cloud computing services, and hardware services; and
WHEREAS, the County received a quote from SHI International Corp., attached hereto and made part of this Resolution, for the purchase of new computers and related equipment needed by the Superintendent’s Office to perform its statutory duties, and which are available pursuant to NJCPA Contract #CK04, Subcontract #24-38, for a total amount not to exceed thirty-three thousand thirty-two dollars and two cents ($33,032.02), which is being recommended to the Board for approval; and
WHEREAS, pursuant to N.J.S.A. 52:32-60.1, et seq., SHI International Corp. executed the Non-Involvement in Prohibited Activities in Russia or Belarus Certification, attached hereto and made part of this Resolution, certifying that it is not involved in prohibited activities in Russia and Belarus, and the County confirmed that SHI International Corp. is not identified on the Specially Designated Nationals and Blocked Persons list created by the Office of Foreign Assets Control; and
WHEREAS, funds are available in Account No. 5-01-20-141-001-E01 or any other account that may be deemed appropriate by the Chief Financial Officer or his designee, and the availability of funds has been contingently certified by the Chief Financial Officer subject to sufficient funds being appropriated by the Board in the 2025 and/or subsequent County budget(s), which is attached hereto and made part of this Resolution; and
WHEREAS, this matter was discussed at the December 29, 2025, Administration and Finance Committee meeting, and is being recommended to the Board for approval.
NOW, THEREFORE, LET IT BE RESOLVED, pursuant to N.J.S.A. 40A:11-10, the Board of County Commissioners of the County of Passaic authorizes the purchase of new computers and related equipment needed by the Office of the Superintendent of Elections, as listed on the attached quote from SHI International Corp., for a total amount not to exceed thirty-three thousand thirty-two dollars and two cents ($33,032.02), in accordance with NJCPA Contract #CK04, Subcontract #24-38.
LET IT BE FURTHER RESOLVED, that the Clerk of the Board, County Counsel, Superintendent of Elections, Purchasing Agent, and Director of the Board are authorized to take any action necessary to carry out the purpose of this Resolution.
NB December 29, 2025