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RESOLUTION AUTHORIZING CHANGE ORDER NO. 8 AND FINAL TO SMITH SONDY ASPHALT CONSTRUCTION COMPANY FOR THE 2023 ROAD RESURFACING PROJECT, PER BID C-23-010, PURSUANT TO N.J.A.C. 5:30-11.3, ET SEQ.
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WHEREAS, the County of Passaic (hereafter “County”) is a body politic and corporate pursuant to N.J.S.A. 40:18-1 and vested with all rights contained therein; and
WHEREAS, pursuant to N.J.S.A. 40:20-1 the Board of County Commissioners of the County of Passaic (hereafter “Board”) is vested with managing the property, finances, and affairs of the County; and
WHEREAS, pursuant to N.J.S.A. 40A:11-4, et seq., every contract awarded by the County, for the provision or performance of any goods or services, the cost of which in the aggregate exceeds the bid threshold, shall be awarded only by resolution of the Board to the lowest responsible bidder after public advertising for bids and bidding thereof; and
WHEREAS, on July 12, 2023, the Purchasing Agent issued Bid No. C-23-010, County of Passaic Road Resurfacing Program 2023 (hereafter “C-23-010”) seeking sealed proposals from qualified bidders for the 2023 Road Resurfacing Program (hereafter “Project”); and
WHEREAS, on August 8, 2023, the Board passed Resolution No. R-23-0750 authorizing an award of contract to Smith Sondy Asphalt Construction Company, the lowest responsible bidder under C-23-010, in an amount not to exceed four million six hundred twelve thousand one hundred forty dollars and ninety-two cents ($4,612,140.92); and
WHEREAS, pursuant to N.J.A.C. 5:30-11.3, et seq., the Board can authorize, permit, or accept change orders for work performed, services rendered, materials, supplies, or equipment delivered or provided pursuant to the conditions as set forth therein; and
WHEREAS, the Board has approved the following change orders for the Project to date:
|
Change Order |
Amount |
Adjusted Contract Total |
Resolution |
|
1 |
($34,995.00) |
$4,647,135.92 |
R-24-452 |
|
2 |
$37,309.00 |
$4,684,444.92 |
R-24-716 |
|
3 |
$119,803.10 |
$4,804,248.02 |
R-24-900 |
|
4 |
($15,946.53) |
$4,788,301.49 |
R-24-1046 |
|
5 |
$134,826.69 |
$4,923,128.18 |
R-25-111 |
|
6 |
$40,332.13 |
$4,963,460.31 |
R-25-575 |
|
7 |
$342,882.00 |
$5,306,342.31 |
R-25-757 |
WHEREAS, the Passaic County Engineer is recommending that Change Order No. 8 be authorized for a net decrease to the contract under C-23-010 in the amount of seventy-five thousand thirty-one dollars and forty cents ($75,031.40), due to final field quantity adjustments, with a new total contract amount of five million two hundred thirty-one thousand three hundred ten dollars and ninety-one cents ($5,231,310.91); and
WHEREAS, a majority of this project is being funded by the New Jersey Department of Transportation (hereafter “NJDOT”) County Aid Grant; and
WHEREAS, this matter was discussed at the April 1, 2026 meeting of the Public Works Committee and is being recommended to the Board for approval; and
NOW, THEREFORE, LET IT BE RESOLVED, pursuant to N.J.A.C. 5:30-11.3, et seq., that the Passaic County Board of County Commissioners hereby authorizes Change Order No. 8 and Final to Smith Sondy Asphalt Construction Company for the 2023 Road Resurfacing Project in various municipalities of Passaic County, in the amount of a deduction of seventy-five thousand thirty-one dollars and forty cents ($75,031.40), with a new total contract amount of five million two hundred thirty-one thousand three hundred ten dollars and ninety-one cents ($5,231,310.91), as recommended by the County Engineer.
LET IT BE FURTHER RESOLVED, that the County Engineer is authorized and directed to comply with all of the general requirements for change orders as set forth in N.J.A.C. 5:30-11.3, et seq.
LET IT BE FURTHER RESOLVED, that the Clerk of the Board, County Counsel, Acting County Engineer, and Director of the Board of County Commissioners are authorized to execute an agreement and Form SA-1 for NJDOT Change Orders, as well as any NJDOT Reimbursement Forms and Documentation, and to take any other action necessary to carry out the purpose of this Resolution.
KJB April 14, 2026