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RESOLUTION AUTHORIZING ACCEPTANCE, FINAL PAYMENT AND PROJECT CLOSE OUT TO GJG CONSTRUCTION FOR THE RE-BID HARRY S. VREELAND HOUSE REHABILITATION PROJECT AT HARRY S. VREELAND HOUSE IN THE BOROUGH OF RINGWOOD, PER BID C-24-011, PURSUANT TO N.J.S.A. 40A:11-16.3(b) ET SEQ.
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WHEREAS, the County of Passaic (hereafter “County”) is a body politic and corporate pursuant to N.J.S.A. 40:18-1 and vested with all rights contained therein; and
WHEREAS, pursuant to N.J.S.A. 40:20-1 the Board of County Commissioners of the County of Passaic (hereafter “Board”) is vested with managing the property, finances, and affairs of the County; and
WHEREAS, pursuant to N.J.S.A. 40A:11-16.3(b), the Board can authorize release of final payment upon acceptance of the work performed pursuant to the contract provided that the contract has been completed; and
WHEREAS, on April 4, 2024, the Purchasing Agent issued Re-bid Harry S. Vreeland House Rehabilitation Project, C-24-011 (hereafter “C-24-011”) seeking sealed proposals from qualified bidders to rehabilitate and restore the Harry S. Vreeland House in the Borough of Ringwood; and
WHEREAS, on May 10, 2024, bids were unsealed for C-24-011 by the Purchasing Agent with GJG Construction & Consulting, LLC being the lowest responsible bidder; and
WHEREAS, pursuant to N.J.S.A. 40A:11-4, et seq., on June 11, 2024, the Board passed Resolution No. R-24-0539, authorizing an award of contract to GJG Construction & Contracting, LLC, under C-24-011, in an amount not to exceed one million two hundred fourteen thousand dollars ($1,214,000.00); and
WHEREAS, pursuant to N.J.A.C. 5:30-11.3, et seq., the Board is authorized to approve change orders to contracts previously awarded; and
WHEREAS, on September 9, 2025, the Board passed Resolution No. R-25-0831, authorizing Change Order No. 1 for the project under C-24-011, in the increased amount of fifteen thousand nine hundred fifty dollars and fifty cents ($15,950.50), with a new award amount, as a result of the increase, in the amount of one million two hundred twenty nine thousand nine hundred fifty dollars and fifty cents ($1,229,950.50); and
WHEREAS, on December 9, 2025, the Board passed Resolution No. R-25-1180, authorizing Change Order No. 2 for the project under C-24-011, in the increased amount of fifteen thousand nineteen dollars ($15,019.00), with a new award amount, as a result of the increase, in the amount of one million two hundred forty-four thousand nine hundred sixty-nine dollars and fifty cents ($1,244,969.50); and
WHEREAS, the Director of the Department of Cultural & Historic Affairs is advising that the Project is complete and conforms to the approved scope, and is also requesting that the Board approve the Project’s close out, final acceptance, release of retainage, and final payment to GJG Construction, in the amount of thirty-four thousand one hundred forty-nine dollars and seventy-eight cents ($34,149.78); and
WHEREAS, this matter was discussed at the March 11, 2026 meeting of the Public Works Committee and is being recommended to the Board for approval; and
NOW, THEREFORE, LET IT BE RESOLVED, that pursuant to N.J.S.A. 40A:11-16.3(b) et seq., the Board of County Commissioners of the County of Passaic hereby authorizes and approves project close out, final acceptance, release of retainage, and final payment to GJG Construction, in the amount of thirty-four thousand one hundred forty-nine dollars and seventy-eight cents ($34,149.78) for the rehabilitation and restoration of the Harry S. Vreeland House in the Borough of Ringwood, and the Director of Finance is hereby authorized to make payment to said company on the next bill list.
LET IT BE FURTHER RESOLVED, that the Clerk of the Board, County Counsel, Director of the Department of Cultural & Historic Affairs, and Director of the Board of County Commissioners are authorized to execute any documents and forms necessary, and take any other action necessary to carry out the purpose of this Resolution.
KJB April 14, 2026