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RESOLUTION AUTHORIZING ACCEPTANCE, FINAL PAYMENT AND PROJECT CLOSE OUT TO JOHN O. HARA COMPANY FOR THE LAMBERT CASTLE LANDSCAPE RESTORATION PROJECT PHASE I: PEDESTRIAN CONNECTION AT LAMBERT CASTLE IN THE CITY OF PATERSON, PER BID C-23-020, PURSUANT TO N.J.S.A. 40A:11-16.3(b) ET SEQ.
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WHEREAS, the County of Passaic (hereafter “County”) is a body politic and corporate pursuant to N.J.S.A. 40:18-1 and vested with all rights contained therein; and
WHEREAS, pursuant to N.J.S.A. 40:20-1 the Board of County Commissioners of the County of Passaic (hereafter “Board”) is vested with managing the property, finances, and affairs of the County; and
WHEREAS, pursuant to N.J.S.A. 40A:11-16.3(b), et seq., the Board can authorize release of final payment upon acceptance of the work performed pursuant to the contract provided that the contract has been completed; and
WHEREAS, on November 3, 2023, the Purchasing Agent issued Re-Bid Lambert Castle Landscape Restoration Phase I Project Pedestrian Connection, C-23-020 (hereafter “C-23-020”) seeking sealed proposals from qualified bidders to perform landscape restoration at Lambert Castle in the City of Paterson; and
WHEREAS, On June 25, 2024, the Board passed Resolution No R-24-588, authorizing an award of contract to John O’Hara Company, the lowest responsible bidder under C-23-020, in an amount not to exceed two million eight hundred seventy-nine thousand four hundred twenty-two dollars ($2,879,422.00); and
WHEREAS, pursuant to N.J.A.C. 5:30-11.3, et seq., the Board is authorized to approve change orders to contracts previously awarded; and
WHEREAS, on March 25, 2025, the Board passed Resolution No. R-25-0285, authorizing Change Order Nos. 1& 2 for a net addition to the contract for the project under C-23-020 in the increased amount of twenty thousand seven hundred thirty-three dollars ($20,773.00), with a new award amount, as a result of the increase, in the amount of two million nine hundred thousand one hundred ninety-five dollars ($2,900,195.00); and
WHEREAS, on May 27, 2025, the Board passed Resolution No. R-25-0498, authorizing Change Order No. 3 for a net addition to the contract for the project under C-23-020 in the increased amount of fifty-five thousand eighty-five dollars ($55,085.00), with a new award amount, as a result of the increase, in the amount of two million nine hundred fifty-five thousand two hundred eighty dollars ($2,955,280.00); and
WHEREAS, on February 10, 2026, the Board passed Resolution No. R-26-0116, authorizing Change Order No. 4 for a net addition to the contract for the project under C-23-020 in the increased amount of one hundred eighty-seven thousand four hundred fourteen dollars ($187,414.00), with a new award amount, as a result of the increase, in the amount of three million one hundred forty-two thousand six hundred ninety-four dollars ($3,142,694.00); and
WHEREAS, the Director of the Department of Cultural & Historic Affairs is advising that the Project is complete and conforms to the approved scope and is also requesting that the Board approve the Project’s close out, final acceptance, release of retainage, and final payment to John O. Hara Company, in the amount of one hundred fifty-eight thousand eight hundred forty-eight dollars and forty-five cents ($158,848.45); and
WHEREAS, this matter was discussed at the March 11, 2026 meeting of the Public Works Committee and is being recommended to the Board for approval; and
NOW, THEREFORE, LET IT BE RESOLVED, that pursuant to N.J.S.A. 40A:11-16.3(b) et seq., the Board of County Commissioners of the County of Passaic hereby authorizes and approves project close out, final acceptance, release of retainage, and final payment to John O. Hara Company, in the amount of one hundred fifty-eight thousand eight hundred forty-eight dollars and forty-five cents ($158,848.45) for the Lambert Castle Landscape Restoration Project Phase I: Pedestrian Connection at Lambert Castle in the City of Paterson, and the Director of Finance is hereby authorized to make payment to said company on the next bill list.
LET IT BE FURTHER RESOLVED, that the Clerk of the Board, County Counsel, Director of the Department of Cultural & Historic Affairs, and Director of the Board of County Commissioners are authorized to execute any documents and forms necessary, and take any other action necessary to carry out the purpose of this Resolution.
KJB April 14, 2026