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RESOLUTION AUTHORIZING CONTRACT MODIFICATION NO. 2 TO T & M ASSOCIATES FOR CONSULTING ENGINEERING SERVICES FOR THE VIETNAM VETERANS MEMORIAL WALL PURSUANT TO N.J.A.C. 5:30-11.6
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WHEREAS, the County of Passaic (hereafter “County”) is a government body incorporated pursuant to N.J.S.A. 40:18-1, et seq. and vested with all rights contained therein; and
WHEREAS, pursuant to N.J.S.A. 40:20-1, the Board of County Commissioners for the County of Passaic (hereafter “Board”) is vested with decision-making powers on behalf of the County; and
WHEREAS, pursuant to N.J.S.A. 40A:11-5, et seq. the County issued RFQ-24-043, Engineers, Architects, Land Surveyors, Planners, Landscape Architects, Golf Course Architects/Designers, And Environmental and Safety/Engineering Consultants (hereafter “RFQ-24-043”) seeking qualifications for a pool of engineers, architects, land surveyors, planners, landscape architects, and environmental health and safety engineers for calendar year 2024, to be hired on an as-needed basis, to provide professional services to the County; and
WHEREAS, on November 21, 2023, the Board passed Resolution No. R-23-1091, qualifying a pool of engineers, architects, land surveyors, planners, landscape architects, and environmental health and safety engineers for calendar year 2024 under RFQ-24-043, as recommended by the Passaic County Engineer, to be hired on an as-needed basis, which included T&M Associates; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.4, the County’s request for qualifications is a fair and open process, specifically, the qualification for the pool of engineers, architects, land surveyors, planners, landscape architects, and environmental health and safety engineers for calendar year 2024 is publicly advertised, awarded under a process that provides for public solicitation of qualifications, established the basis of an award and disclosure process documented in writing prior to any solicitation, and is publicly opened and announced when awarded; and
WHEREAS, on May 24, 2022, the Board passed Resolution R-22-0467, authorizing an award of contract to T & M Associates to construct an outdoor memorial wall modeled after the Vietnam Veterans Memorial in Washington DC at the site of the existing Passaic County Public Safety Academy not to exceed eighty-nine thousand eight hundred and fifty dollars ($89,850.00); and
WHEREAS, on May 23, 2023, the Board passed Resolution R-23-0515 authorizing Contract Modification No. 1 to T & M Associates for an additional amount of eleven thousand, five hundred dollars ($11,500.00) to provide the additional services, which will increase the overall total to one hundred one thousand, three hundred fifty dollars ($101,350.00); and
WHEREAS, the County Engineer is recommending that the Board approve contract modification No. 2 for T&M Associates to provide additional shop drawing(s), RFI, and electrical reviews for an additional amount of eleven thousand, six hundred fifty dollars ($11,650.00), which will increase the overall total to one hundred thirteen thousand dollars ($113,000.00); and
WHEREAS, pursuant to N.J.A.C. 5:30-11.6, the County can authorize contract modifications for professional services and extraordinary unspecifiable services when the change is within the scope of activities of the original contract, and not to undertake new or different work or projects; and
WHEREAS, funds are available in Account No. C-04-55-175-001-901 or any other account that may be deemed appropriate by the Chief Financial Officer or his designee, and the availability of funds has been contingently certified by the Chief Financial Officer subject to sufficient funds being appropriated by the Board in the 2024 and/or subsequent years’ County budget(s), which is attached to and made part of this Resolution; and
WHEREAS, this matter was discussed at the March 13, 2024 meeting of the Public Works Committee and is being recommended to the Board for approval.
NOW, THEREFORE, LET IT BE RESOLVED, pursuant to N.J.A.C. 5:30-11.6, the Board of County Commissioners of the County of Passaic hereby authorizes contract modification No. 2 to provide additional shop drawing(s), RFI, and electrical reviews for an additional amount of eleven thousand, six hundred fifty dollars ($11,650.00), which will increase the overall total to one hundred thirteen thousand dollars ($113,000.00).
LET IT BE FURTHER RESOLVED, the Clerk of the Board shall print, in the official newspaper, a brief notice stating the nature, duration, service, and amount of the contract modification to T&M Associates and maintain a copy of the resolution on file and available for public inspection in the Office of the Clerk of the Board.
LET IT BE FURTHER RESOLVED, that the Clerk of the Board, County Counsel, and Director of the Board of County Commissioners are authorized to execute the contract and take any other steps necessary to carry out the purpose of this resolution.
PCR March 26, 2024