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RESOLUTION AUTHORIZING CHANGE ORDER NO. 1 FOR 360 FIRE PREVENTION, LLC, TO FURNISH AND INSTALL A NEW NOVEC 1230 SYSTEM FOR THE PASSAIC COUNTY SHERIFF’S OFFICE IT SERVER ROOM, PURSUANT TO N.J.A.C. 5:30-11.3 ET SEQ.
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WHEREAS, the County of Passaic (“County”) is a body politic and corporate pursuant to N.J.S.A. 40:18-1 and vested with all rights contained therein; and
WHEREAS, pursuant to N.J.S.A. 40:20-1, the Board of County Commissioners of the County of Passaic (“Board”) is vested with managing the property, finances, and affairs of the County; and
WHEREAS, pursuant to N.J.S.A. 40A:11-4, et seq., every contract awarded by the County, for the provision or performance of any goods or services, the cost of which in the aggregate exceeds the bid threshold [40A:11-3], shall be awarded only by resolution of the Board to the lowest responsible bidder after public advertising for bids and bidding thereof; and
WHEREAS, on December 19, 2024, the Purchasing Agent issued SB-25-022, (“SB-25-022”), seeking fire extinguishers, fire sprinkler systems, domestic water backflow preventers, and fire pumps maintenance/repair/ inspection/ new equipment installation; and
WHEREAS, on December 19, 2024, bids were unsealed for SB-25-022 by the Purchasing Agent with responses two response; and
WHEREAS, on June 13, 2023, the Board approved Resolution No. R-24-264, authorizing an award of contract to 360 Fire Prevention, LLC., in the amount of authorizes the increase in the appropriation of the contract with 360 Fire Prevention in an amount of sixty-one thousand five hundred and seventy-five dollars ($61,500.00), pursuant to N.J.S.A. 40A:11-4, et seq.; and
WHEREAS, pursuant to N.J.A.C. 5:30-11.3, et seq. the Board can authorize, permit, or accept change orders for work performed, services rendered, materials, supplies, or equipment delivered or provided pursuant to the conditions as set forth therein; and
WHEREAS, the PCSO is recommending that Change Order No. 1 be authorized for a net deduction to the project under SB-25-022 in the amount of fifty-nine thousand dollars ($59,000.00) to install a Pre Action System that would better suit the needs of the IT server room; and
WHEREAS, funds are available in Account No. C-04-55-166-001-902, or any other account that may be deemed appropriate by the Chief Financial Officer or his designee, and the availability of funds has been contingently certified by the Chief Financial Officer subject to sufficient funds being appropriated by the Board in 2025 and/or subsequent years’ County budget(s), which is attached to and made part of this Resolution; and
WHEREAS, this matter was reviewed by the Law and Public Safety Committee on June 10, 2025, and is being recommended to the Board for approval.
NOW, THEREFORE, LET IT BE RESOLVED, pursuant to N.J.A.C. 5:30-11.3, et seq., the Board of County Commissioners of the County of Passaic authorizes Change Order No. 1 with 360 Fire Prevention, LLC under SB-25-022 to install a Pre Action System that would better suit the needs of the IT server room in the amount of fifty-nine thousand dollars ($59,000.00).
LET IT BE FURTHER RESOLVED, that the Clerk of the Board, County Counsel, and Director of the Board of County Commissioners are authorized to execute an agreement and take any other steps necessary to carry out the purpose of this resolution.
PCR June 17, 2025