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RESOLUTION AUTHORIZING THE PURCHASE OF A GRANICUS LEGISTAR SOFTWARE SUBSCRIPTION FROM SHI INTERNATIONAL CORP. BY THE DEPARTMENT OF MANAGEMENT AND INFORMATION SYSTEMS, PURSUANT TO N.J.S.A. 40A:11-10
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WHEREAS, the County of Passaic (“County”) is a body politic and corporate pursuant to N.J.S.A. 40:18-1 and vested with all rights contained therein; and
WHEREAS, pursuant to N.J.S.A. 40:20-1, the Board of County Commissioners of the County of Passaic (“Board”) is vested with managing the property, finances, and affairs of the County; and
WHEREAS, pursuant to N.J.S.A. 40A:11-10, et seq., the governing bodies of two or more contracting units may provide by joint agreement for the provision and performance of goods and services for use by their respective jurisdictions; and
WHEREAS, by virtue of Resolution No. R20170119, the County is a member of Bergen County’s New Jersey Cooperative Purchasing Alliance, which awarded a contract to multiple vendors for Computer Equipment & Peripherals, Contract #CK04, Bid #24-38, including SHI International Corp., a New Jersey corporation engaged in the business of information technology services, cloud computing services, and hardware services; and
WHEREAS, the Director of the Department of Management and Information Systems received a quote from SHI International, Corp. dated June 23, 2026, attached hereto and made part of this Resolution, for a one-year subscription renewal of the Granicus Legistar software currently used by the County to manage and post agenda items for Board meetings, for a term from September 30, 2026 to September 29, 2027, and an amount not to exceed twenty-nine thousand two hundred fifty-two dollars and thirty-nine cents ($29,252.39), which is being recommended to the Board for approval; and
WHEREAS, pursuant to N.J.S.A. 52:32-60-1, et seq., SHI International Corp. executed the Non-Involvement in Prohibited Activities in Russia or Belarus Certification, attached hereto and made part of this Resolution, certifying that it is not involved in prohibited activities in Russia and Belarus, and the County confirmed SHI International Corp. is not identified on the Specially Designated Nationals and Blocked Persons list created by the Office of Foreign Assets Control; and
WHEREAS, funds are available in Account Nos. 6-01-20-111-001-213 ($10,000.00), 6-01-20-101-001-219 ($5,000.00), and 6-01-20-111-003-239 ($14,252.39), or any other account that may be deemed appropriate by the Chief Financial Officer or his designee, and the availability of funds has been contingently certified by the Chief Financial Officer subject to sufficient funds being appropriated by the Board in the 2026 and/or subsequent County budget(s), which is attached hereto and made part of this Resolution; and
WHEREAS, this matter was discussed at the July 1, 2026 Administration and Finance Committee meeting, and is being recommended to the Board for approval.
NOW, THEREFORE, LET IT BE RESOLVED, pursuant to N.J.S.A. 40A:11-10, the Board of County Commissioners of the County of Passaic authorizes the Department of Management and Information Systems to purchase a one-year subscription renewal of the Granicus Legistar software currently used by the County to manage and post agenda items for Board meetings, for a term from September 30, 2026 to September 29, 2027, and an amount not to exceed twenty-nine thousand two hundred fifty-two dollars and thirty-nine cents ($29,252.39), as per the attached quote and Contract #CK04, Subcontract #24-38.
LET IT BE FURTHER RESOLVED, that the Clerk of the Board, County Counsel, Purchasing Agent, Director of the Department of Management and Information Systems, and Director of the Board are authorized to take any action necessary to carry out the purpose of this Resolution.
NB July 14, 2026