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RESOLUTION EXERCISING THIRD ONE-YEAR OPTION TO RENEW UNDER RFP-22-003, RFP-22-013, AND RFP-22-024 TO APPROVED VENDORS TO PROVIDE SOCIAL SERVICES FOR THE HOMELESS, TRANSPORTATION, AND INTENSIVE CASE MANAGEMENT PROGRAMS AND HOMELESS PREVENTION PROGRAMS FOR CALENDAR YEAR 2025, PURSUANT TO N.J.S.A. 40A:11-4.1, ET SEQ.
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WHEREAS, the County of Passaic (the “County”) is a government body incorporated pursuant to N.J.S.A. 40:18-1, et seq. and vested with all rights contained therein; and
WHEREAS, pursuant to N.J.S.A. 40:20-1 the Board of County Commissioners for the County of Passaic (hereinafter the “Board”) are vested with decision-making powers on behalf of the County; and
WHEREAS, the Department of Human Services (hereafter “Department”) is an umbrella social service agency concerned with planning and funding services for disadvantaged and homeless citizens; and
WHEREAS, N.J.S.A. 40A:11-4.1 authorizes the County to utilize competitive contracting in lieu of public bidding for procurement of specialized goods and services, the price of which exceeds the bid threshold; and
WHEREAS, N.J.S.A. 40A:11-4.1(b), specifically authorizes the County to utilize competitive contracting to procure services related to the administration of social service programs, under which this program falls; and
WHEREAS, pursuant to N.J.S.A. 40A:11-4.3, the Board approved Resolution R20190286, dated March 26, 2019, authorizing the Department to initiate the RFP process to procure services related to social services; and
WHEREAS, on January 20, 2022, the Purchasing Agent unsealed responses to Various Projects to be Funded Under Passaic County Social Services for the Homeless (SSH) Transportation (TS) and Intensive Case Management (ICM) Grants Administered by the County of Human Services, RFP-22-003 (hereafter “RFP-22-003”); and
WHEREAS, in accordance with the law, a Review Committee was convened to review the responses to RFP-22-003, and in a memorandum dated February 3, 2022, recommended an award of contract to approved vendors, as contained in Resolution No. R-22-0126, dated February 22, 2022, and amended by Resolution No. R-22-0788, dated September 6, 2022, with up to three (3) one-year options to renew, to provide social services for the homeless, transportation, and intensive case management programs to various approved vendors; and
WHEREAS, the Board exercised the first option to renew for the calendar year 2023 under Resolution No. 22-1223, dated December 27, 2022; and
WHEREAS, the Board exercised the second option to renew for the calendar year 2024 under Resolution No. 23-1198, dated December 2, 2023; and
WHEREAS, pursuant to N.J.S.A. 40A:11-4.3, the Board approved Resolution R-20190286, dated March 26, 2019, authorizing the Department to initiate the RFP process to procure services related to social services; and
WHEREAS, on April 12, 2022, the Purchasing Agent unsealed responses to Re-bid Various Projects to Be Funded Under Passaic County Social Services for The Homeless (SSH), Transportation (TS) and Intensive Case Management (ICM) Grants Administered by The County Department of Human Services, RFP-22-013 (hereafter “RFP-22-013”); and
WHEREAS, in accordance with the law, a Review Committee was convened to review the responses to RFP-22-013, and in a memorandum dated April 14, 2022, recommended an award of contract to approved vendors, as contained in Resolution No. R-22-0345, dated April 26, 2022, with up to three (3) one-year options to renew, to provide social services for the homeless, transportation, and intensive case management programs to various approved vendors; and
WHEREAS, the Board exercised the first option to renew for the calendar year 2023 under Resolution No. 22-1220, dated December 27, 2022; and
WHEREAS, the Board exercised the second option to renew for the calendar year 2024 under Resolution No. 23-1198, dated December 2, 2023; and
WHEREAS, pursuant to N.J.S.A. 40A:11-4.3, the Board approved Resolution R-20190286, dated March 26, 2019, authorizing the Department to initiate the RFP process to procure services related to social services; and
WHEREAS, on June 16, 2022, the Purchasing Agent unsealed responses to Projects to be Funded Under Passaic County Social Services for the Homeless Grant, RFP-22-024 (hereafter “RFP-22-024”); and
WHEREAS, in accordance with the law, a Review Committee was convened to review the responses to RFP-22-024, and in a memorandum, recommended an award of contract to approved vendors, as contained in Resolution No. R-22-0954, dated October 25, 2022, with up to three (3) one-year options to renew, to provide homeless prevention services; and
WHEREAS, the Board exercised the first option to renew for the calendar year 2023 under Resolution No. R22-1223, dated December 27, 2023 and amended under Resolution R23-0223, dated March 14, 2023; and
WHEREAS, the Board exercised the second option to renew for the calendar year 2024 under Resolution No. 23-1198, dated December 2, 2023; and
WHEREAS, the Director of the Department is requesting that the third one-year option to renew be exercised for the calendar year 2025, from January 1, 2025, to December 31, 2025, to the following approved vendors totaling $875,000.00:
Center for Family Resources - Homeless Prevention Program: $106,650.00;
Center for Family Resources - Homeless Case Management Program: $54,000.00;
Center for Food Action - Homeless Prevention Services: $101,150.00;
Eva’s Village - Emergency Food: $26,000.00;
Eva’s Village - Homeless Shelter (Men & Women): $141,200.00;
New Jersey Association on Correction - Domestic Violence Shelter: $60,000.00;
Paterson Task Force - Homeless Shelter (Family): $112,500.00;
St. Peter’s Haven - Homeless Shelter (Family): $108,500.00;
St. Paul’s Community Development Corp. - Homeless Shelter: $165,000.00; and
WHEREAS, all contracts awarded are subject to the availability and appropriation of funds, and the Department reserves the right to adjust program offers consistent with available funding levels, and further reserves the right to conduct an interview with all potential service providers prior to the award of contracts; and
WHEREAS, funds are available in Account No. G-01-41-811-025-213 or any other account that may be deemed appropriate by the Chief Financial Officer or his designee, and the availability of funds has been contingently certified by the Chief Financial Officer subject to sufficient funds being appropriated by the Board in the 2025 and/or subsequent years’ County budget(s), which is attached to and made part of this Resolution; and
WHEREAS, this matter was discussed at the December 3, 2024, meeting of the Health and Human Services Committee and is being recommended to the Board for approval.
NOW, THEREFORE, LET IT BE RESOLVED, pursuant to N.J.S.A. 40A:11-4.1, et seq., the Board of County Commissioners of the County of Passaic (hereafter “Board”) hereby exercises the third one-year option to renew: Various Projects to be Funded Under Passaic County Social Services for the Homeless (SSH) Transportation (TS) and Intensive Case Management (ICM) Grants Administered by the County of Human Services, RFP-22-003; Re-bid Various Projects to Be Funded Under Passaic County Social Services for The Homeless (SSH), Transportation (TS) and Intensive Case Management (ICM) Grants Administered by The County Department of Human Services, RFP-22-013; and Projects to be Funded Under Passaic County Social Services for the Homeless Grant, RFP-22-024, for the calendar year 2025, from January 1, 2025 to December 31, 2025, to provide social services for the homeless, transportation, and intensive case management programs and homeless prevention programs, to the following approved vendors totaling $875,000.00:
Center for Family Resources - Homeless Prevention Program: $106,650.00;
Center for Family Resources - Homeless Case Management Program: $54,000.00;
Center for Food Action - Homeless Prevention Services: $101,150.00;
Eva’s Village - Emergency Food: $26,000.00;
Eva’s Village - Homeless Shelter (Men & Women): $141,200.00;
New Jersey Association on Correction - Domestic Violence Shelter: $60,000.00;
Paterson Task Force - Homeless Shelter (Family): $112,500.00;
St. Peter’s Haven - Homeless Shelter (Family): $108,500.00;
St. Paul’s Community Development Corp. - Homeless Shelter: $165,000.00.
LET IT BE FURTHER RESOLVED, that the Clerk to the Board, Director of the Board, County Counsel, and Director of the Department of Human Services are authorized to take any other steps necessary to carry out the purpose of this Resolution
NB December 10, 2024