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RESOLUTION AUTHORIZING FINAL ACCEPTANCE, PROJECT CLOSEOUT, AND FINAL PAYMENT TO VANORE ELECTRIC, INC., FOR THE NEW EMERGENCY GENERATOR AT 930 RIVERVIEW DRIVE IN THE BOROUGH OF TOTOWA, PER BID C-24-013, PURSUANT TO N.J.S.A. 40A:11-4, ET SEQ.
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WHEREAS, the County of Passaic (hereafter "County") is a body politic and corporate pursuant to N.J.S.A. 40:18-1 and vested with all rights contained therein; and
WHEREAS, pursuant to N.J.S.A. 40:20-1 the Board of County Commissioners of the County of Passaic (hereafter "Board") is vested with managing the property, finances, and affairs of the County; and
WHEREAS, pursuant to N.J.S.A. 40A:11-4, et seq., every contract awarded by the County, for the provision or performance of any goods or services, the cost of which in the aggregate exceeds the bid threshold, shall be awarded only by resolution of the Board to the lowest responsible bidder after public advertising for bids and bidding thereof; and
WHEREAS, on June 25, 2024 the Purchasing Agent issued C-24-013, Emergency Generator at 930 Riverview Drive, (hereafter “C-24-013”) seeking sealed proposals from qualified bidders to construct and install an emergency generator at the County’s offices located at 930 Riverview Drive in the Borough of Totowa; and
WHEREAS, on August 13, 2024, the Board passed Resolution No. R-24-708 authorizing an award of contract to Vanore Electric, Inc., the lowest responsible bidder under C-24-013, in an amount not to exceed two hundred forty-five thousand six hundred dollars ($245,600.00); and
WHEREAS, pursuant to N.J.A.C. 5:30-11.3, et seq., the Board can authorize, permit, or accept change orders for work performed, services rendered, materials, supplies, or equipment delivered or provided pursuant to the conditions as set forth therein; and
WHEREAS, on October 27, 2026, the Board passed Resolution R-26-1019, authorizing Change Order No. 1 to Vanore Electric, Inc., for a net addition to the project under C-24-013, in the amount of nine thousand seven hundred fifty dollars ($9,750.00) for a supplemental item for the storage of the generator and an extension of time, with a new total contract amount of two hundred fifty-five thousand three hundred fifty dollars ($255,350.00); and
WHEREAS, the Project has been completed and conforms to the construction plans, standard specifications, and County Engineering Standards; and
WHEREAS, Vanore Electric, Inc., has submitted its project closeout documents, and the Passaic County Engineer is recommending final acceptance and closeout of the project under C-24-013, and final payment to Vanore Electric, Inc. in the amount of forty-seven thousand five hundred forty-one dollars ($47,541.00); and
WHEREAS, this project is being funded through the American Rescue Plan; and
WHEREAS, funds are available in Account No. G-01-41-964-021-RLO, or any other account that may be deemed appropriate by the Chief Financial Officer or his designee, and the availability of funds has been contingently certified by the Chief Financial Officer subject to sufficient funds being appropriated by the Board in the 2026 and/or subsequent years' County budget(s); and
WHEREAS, this matter was discussed at the November 4, 2026 meeting of the Public Works Committee and is being recommended to the Board for approval.
NOW, THEREFORE, LET IT BE RESOLVED, pursuant to N.J.S.A. 40A:11-4, et seq., that the Passaic County Board of County Commissioners hereby authorizes final acceptance and closeout of the Project under C-24-013, and authorizes final payment to Vanore Electric, Inc., in the amount of forty-seven thousand five hundred forty-one dollars ($47,541.00), with a total contract amount of two hundred fifty-five thousand three hundred fifty dollars ($255,350.00), as recommended by the County Engineer.
LET IT BE FURTHER RESOLVED, that the Clerk of the Board, County Counsel, County Engineer, County Finance Officer, and Director of Board of County Commissioners are authorized to take any other action necessary to carry out the purpose of this Resolution and to execute any supporting documents required for grant reimbursement.
KJB November 16, 2026