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RESOLUTION AUTHORIZING AWARD OF CONTRACT TO GOLF CAR SPECIALTIES, LLC, FOR PURCHASE OF FIFTEEN (15) 2025 YAMAHA DRIVE EFI GOLF CARTS AND FIFTEEN (15) 2021 YAMAHA DRIVE FLEET GOLF CARTS , SB-25-060, PURSUANT TO N.J.S.A. 40A:11-4 ET SEQ.
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WHEREAS, the County of Passaic (hereafter “County”) is a government body incorporated pursuant to N.J.S.A. 40:18-1, et seq. and vested with all rights contained therein; and
WHEREAS, pursuant to N.J.S.A. 40:20-1 the Board of County Commissioners for the County of Passaic (hereafter “Board”) is vested with decision making powers on behalf of the County; and
WHEREAS, pursuant to N.J.S.A. 40A:11-4, et seq., for every contract awarded by the County for the provision or performance of any goods or services, the cost of which in the aggregate exceeds the bid threshold established pursuant to N.J.S.A. 40A:11-3, shall be awarded by resolution of the Board to the lowest responsible bidder after public advertising for bids and bidding thereof; and
WHEREAS, on April 30, 2025 the Purchasing Agent issued SB-25-060, Purchase of Fifteen (15) 2025 Yamaha Drive EFI or equal and Fifteen (15) 2021 Yamaha Drive Fleet Golf Cart Trade-In (hereafter “SB-25-060”), in compliance with N.J.S.A. 40A:11-4, et seq., that solicited competitive pricing from qualified vendors for the purchase of golf carts for use at the Preakness Valley Golf Course; and
WHEREAS, on May 20, 2025 bids were unsealed for SB-25-060 by the Purchasing Agent and a total of two (2) bids were received:
1. KLBL, LLC d/b/a Vic Gerard Golf Cars of Farmingdale, New Jersey
2. Golf Car Specialties, LLC of Gloucester City, New Jersey
WHEREAS, the Director of the Department of Parks and Recreation is recommending that the Board authorize an award of contract to Golf Car Specialties, LLC, as the bid specifications of KLBL, LLC did not meet the specifications; and
WHEREAS, pursuant to N.J.S.A. 40A:11-4, the Director of the Department of Parks & Recreation is recommending that the Board authorize an award of contract to Golf Car Specialties LLC pursuant to their responses to SB-25-060 with a contract period beginning June 1, 2025 and expiring on May 31, 2026 in an amount not to exceed fifty three thousand nine hundred twenty five dollars ($53,925.00); and
WHEREAS, Golf Car Specialties, LLC, has offered their prices to members of the Passaic County Cooperative #38PCCP; and
WHEREAS, funds are available in Account No. 5-01-44-900-003-000, or any other account that may be deemed appropriate by the Chief Financial Officer or his designee, and the availability of funds has been contingently certified by the Chief Financial Officer subject to sufficient funds being appropriated by the Board in the 2025 and/or subsequent years’ County budget(s), which is attached to and made part of this Resolution; and
WHEREAS, this matter was discussed at the June 4, 2025 meeting of the Public Works Committee, and is being recommended to the Board for approval; and
NOW, THEREFORE, LET IT BE RESOLVED, pursuant to N.J.S.A. 40A:11-4, the Board of County Commissioners of the County of Passaic hereby authorizes awards of contract to Golf Car Specialties, LLC, pursuant to their responses to SB-25-060 with a contract period beginning June 1, 2025 and expiring on May 31, 2026 in an amount not to exceed fifty three thousand nine hundred twenty five dollars ($53,925.00).
LET IT BE FURTHER RESOLVED that the Clerk of the Board, County Counsel, and Director of the Board of County Commissioners of the County of Passaic are authorized to take any other steps necessary to carry out the purpose of this resolution.
ZMQ June 17, 2025