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RESOLUTION AUTHORIZING ACCEPTANCE, FINAL PAYMENT AND PROJECT CLOSE OUT TO D.S. MEYER ENTERPRISES, LLC, FOR THE RIFLE CAMP PARK RESURFACING AND DRAINAGE IMPROVEMENTS PROJECT IN THE BOROUGH OF WOODLAND PARK, PER BID C-24-005, PURSUANT TO N.J.S.A. 40A:11-16.3(b) ET SEQ.
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WHEREAS, the County of Passaic (hereafter “County”) is a body politic and corporate pursuant to N.J.S.A. 40:18-1 and vested with all rights contained therein; and
WHEREAS, pursuant to N.J.S.A. 40:20-1 the Board of County Commissioners of the County of Passaic (hereafter “Board”) is vested with managing the property, finances, and affairs of the County; and
WHEREAS, pursuant to N.J.S.A. 40A:11-16.3(b), et seq. the Board can authorize release of final payment upon acceptance of the work performed pursuant to the contract provided that the contract has been completed; and
WHEREAS, on March 13, 2024, the Purchasing Agent issued Rifle Camp Park Resurfacing and Drainage Improvement Project, C-24-005 (hereafter “C-24-005”) seeking sealed proposals from qualified bidders to perform resurfacing and drainage improvements in Rifle Camp Park in the Borough of Woodland Park; and
WHEREAS, pursuant to N.J.S.A. 40A:11-4, et seq., on April 9, 2024, the Board passed Resolution No. R-24-0335, authorizing an award of contract under C-24-005 to the lowest responsible bidder, D.S. Meyer Enterprises, LLC, in an amount not to exceed nine hundred eighty-nine thousand eight hundred fifty-seven dollars and twenty cents ($989,857.20); and
WHEREAS, pursuant to N.J.A.C. 5:30-11.3, et seq. the Board can authorize, permit, or accept change orders for work performed, services rendered, materials, supplies, or equipment delivered or provided pursuant to the conditions as set forth therein; and
WHEREAS, on September 24, 2024, the Board passed Resolution No. R-24-0845, authorizing Change Order No. 1 for the project under C-24-005, in the increased amount of sixty-two thousand seven hundred three dollars and sixty-eight cents ($62,703.68), with a new contract award amount, as a result of the increase, in the amount of one million fifty-two thousand five hundred sixty dollars and eighty-eight cents ($1,052,560.88); and
WHEREAS, on May 27, 2025, the Board passed Resolution No. R-25-0504, authorizing Change Order No. 2 for the project under C-24-005, in the increased amount of thirty-three thousand five hundred fifty dollars, with a new contract award amount, as a result of the increase, in the amount of one million eighty-six thousand one hundred ten dollars and eighty-eight cents ($1,086,110.88); and
WHEREAS, on September 9, 2025, the Board passed Resolution No. R-25-0847, authorizing Change Order No. 3 for the project under C-24-005, in the increased amount of thirty-one thousand three hundred twenty-four dollars and eighty-four cents ($31,324.84), with a new total award amount, as a result of the decrease, in the amount of one million fifty-four thousand seven hundred eighty-six dollars and four cents ($1,054,786.04); and
WHEREAS, the Passaic County Engineer is advising that the Project is complete and conforms to Passaic County’s construction plans, standard specifications, and other engineering standards, and is also requesting that the Board approve the Project’s close out, final acceptance, release of retainage, and final payment to D.S. Meyer Enterprises, LLC, in the amount of twenty-seven thousand six hundred forty dollars and twenty-six cents ($27,640.26); and
WHEREAS, funds are available in Account No.: C-04-55-182-002-901 or any other account that may be deemed appropriate by the Chief Financial Officer or his designee, and the availability of funds has been contingently certified by the Chief Financial Officer subject to sufficient funds being appropriated by the Board in 2025 or subsequent years’ County budget(s), which is attached to and made part of this Resolution; and
WHEREAS, this matter was discussed at the September 17, 2025 meeting of the Public Works Committee and is being recommended to the Board for approval; and
NOW, THEREFORE, LET IT BE RESOLVED, pursuant to N.J.S.A. 40A:11-16.3(b) et seq., by the Passaic County Board of County Commissioners hereby authorizes and approves project close out, final acceptance, release of retainage, and final payment to D.S. Meyer Enterprises, LLC, in the amount of twenty-seven thousand six hundred forty dollars and twenty-six cents ($27,640.26) for resurfacing and drainage improvements in Rifle Camp Park in the Borough of Woodland Park, and the Director of Finance is hereby authorized to make payment to said company on the next bill list.
LET IT BE FURTHER RESOLVED, that the Clerk of the Board, County Counsel, County Engineer, and Director of the Board of County Commissioners are authorized to execute any documents and forms necessary, and take any other action necessary to carry out the purpose of this Resolution.
KJB September 30, 2025