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RESOLUTION TO AMEND RESOLUTION NO. R-24-74, DATED FEBRARY 2, 2024 TO INCREASE THE AWARD TO CUMAC ECHO, INC. FOR FOOD DISTRIBUTION FOR THE AWARD PERIOD OF JANUARY 1, 2024, TO DECEMBER 31, 2024.
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WHEREAS, the County of Passaic (“County”) is a body politic and corporate pursuant to N.J.S.A. 40:18-1 and vested with all rights contained therein; and
WHEREAS, pursuant to N.J.S.A. 40:20-1, the Board of County Commissioners of the County of Passaic (“Board”) is vested with managing the property, finances, and affairs of the County; and
WHEREAS, the Department of Human Services (“Department”) is an umbrella social service agency concerned with planning and funding services for the County’s disadvantaged and homeless citizens; and
WHEREAS, N.J.S.A. 40A:11-4.1, et seq. authorizes the County to utilize competitive contracting in lieu of public bidding for procurement of specialized goods and services, the price of which exceeds the bid threshold; and
WHEREAS, N.J.S.A. 40A:11-4.1(b) specifically authorizes the County to utilize competitive contracting to procure services related to the administration of social service programs, under which this program falls; and
WHEREAS, pursuant to N.J.S.A. 40A:11-4.3, on June 27, 2023, the Board approved Resolution No. R-23-0616, authorizing competitive contracting to procure social services, case management and transportation services for individuals and families who are homeless and at risk of homelessness; and
WHEREAS, on November 22, 2023, the Passaic County Purchasing Agent issued RFP-24-010, Food Distribution Grant Administered by the County Department of Human Services (hereafter “RFP-24-010”), seeking qualified respondents to provide food distribution and food pantry services to the County in calendar year 2024; and
WHEREAS, on December 12, 2023, the Purchasing Agent unsealed responses to RFP-24-010 and documented the responses received in a tally sheet; and
WHEREAS, on January 5, 2024, a review committee was convened to evaluate and rank the proposals received in response to RFP-24-010 based on a methodology for the awarding of competitive contracts, which included technical, management and cost related criteria; and
WHEREAS, pursuant to Resolution No. R-24-74, dated February 2, 2024, the Board of County Commissioners of the County of Passaic authorized a contract award to CUMAC ECHO, Inc. and New Hope Community Ministries A NJ Nonprofit Corporation for calendar year 2024, as follows:
1. Authorizing a contract award to CUMAC ECHO, Inc. to provide food distribution services to County of Passaic residents in calendar year 2024, in an amount not to exceed seventy three thousand five hundred and 00/100 ($73,500.00) dollars, with four (4) one-year options to be exercised at the discretion of the Board, in accordance with the terms and conditions set forth in RFP-24-010 and the vendor’s proposal.
2. Authorizing a contract award to CUMAC ECHO, Inc. to provide food pantry services to County of Passaic residents in calendar year 2024, in an amount not to exceed twelve thousand five hundred and 00/100 ($12,500.00) dollars, with four (4) one-year options to be exercised at the discretion of the Board, in accordance with the terms and conditions set forth in RFP-24-010 and the vendor’s proposal.
3. Authorizing a contract award to New Hope Community Ministries A NJ Nonprofit Corporation to provide food pantry services to County of Passaic residents in calendar year 2024, in an amount not to exceed twelve thousand five hundred and 00/100 ($12,500.00) dollars, with four (4) one-year options to be exercised at the discretion of the Board, in accordance with the terms and conditions set forth in RFP-24-010 and the vendor’s proposal.
WHEREAS, pursuant to N.J.A.C. 5:30-11.10, the County is permitted to increase the award amount under contracts competitively bid pursuant to N.J.S.A. 40A:11-4-1, which such Contracts are deemed open-end contracts, as is the case here; and
WHEREAS, the Board desires to increase the award to CUMACHO ECHO, Inc. for food distribution for the award period of January 1, 2024 to December 31, 2024 in an amount not to exceed seventeen thousand four hundred fifty and 00/100 ($17,450.00) dollars; and
WHEREAS, funds are available in Account No. G-01-818-023-213, or any other account that may be deemed appropriate by the Chief Financial Officer or his designee, and the availability of funds has been contingently certified by the Chief Financial Officer subject to sufficient funds being appropriated by the Board in the 2024 and/or subsequent County budget(s), which is attached hereto and made part of this Resolution; and
WHEREAS, this matter was discussed at the February 6, 2024, Health and Human Services Committee meeting, and is being recommended to the Board for approval; and
NOW, THEREFORE, LET IT BE RESOLVED, pursuant to N.J.S.A. 40A:11-4.1, et seq., the Board of County Commissioners of the County of Passaic (hereafter “Board”) authorizes an increase in the award to CUMAC ECHO, Inc. for the award period of January 1, 2024, to December 31, 2024, in an amount not to exceed seventeen thousand four hundred fifty and 00/100 ($17.450.00) dollars; and
LET IT BE FURTHER RESOLVED, that the Clerk to the Board, County Counsel, and the Director of the Board are authorized to take any action necessary to carry out the purpose of this Resolution.
JDP February 13, 2024